U.S. patent application number 16/899778 was filed with the patent office on 2021-11-25 for associating executable actions with work steps in work plans generated when creating work orders.
The applicant listed for this patent is salesforce.com, inc.. Invention is credited to Dai Duong Doan, Shanis Kurundrayil, Keye Liu, Tyler Shopshire, Rupa Singh.
Application Number | 20210365862 16/899778 |
Document ID | / |
Family ID | 1000005955190 |
Filed Date | 2021-11-25 |
United States Patent
Application |
20210365862 |
Kind Code |
A1 |
Doan; Dai Duong ; et
al. |
November 25, 2021 |
ASSOCIATING EXECUTABLE ACTIONS WITH WORK STEPS IN WORK PLANS
GENERATED WHEN CREATING WORK ORDERS
Abstract
A database system receives an input for creating a work order
and identifies work plan criteria based on the input. The database
system uses the work plan criteria to select work plan templates,
which includes work steps, from multiple work plan templates. The
database system creates a work order, including work plans
corresponding to the work plan templates and at least part of the
input for creating the work order. The database system displays the
work order and receives a selection of an activity object displayed
on one of the user interface pages displaying the work steps, and
then displays an activity picklist. The database system receives a
selection of an activity in the activity picklist, and adds,
deletes, or modifies a database record by executing a user action
or an automated business process corresponding to the activity in
the activity picklist.
Inventors: |
Doan; Dai Duong; (Alameda,
CA) ; Liu; Keye; (Hercules, CA) ; Singh;
Rupa; (Fremont, CA) ; Kurundrayil; Shanis;
(Fremont, CA) ; Shopshire; Tyler; (El Cerrito,
CA) |
|
Applicant: |
Name |
City |
State |
Country |
Type |
salesforce.com, inc. |
San Francisco |
CA |
US |
|
|
Family ID: |
1000005955190 |
Appl. No.: |
16/899778 |
Filed: |
June 12, 2020 |
Related U.S. Patent Documents
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Application
Number |
Filing Date |
Patent Number |
|
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16880058 |
May 21, 2020 |
|
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16899778 |
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Current U.S.
Class: |
1/1 |
Current CPC
Class: |
G06F 16/22 20190101;
G06Q 10/103 20130101; G06N 20/00 20190101; G06F 9/451 20180201;
G06Q 30/016 20130101; G06Q 10/20 20130101; G06Q 10/06316
20130101 |
International
Class: |
G06Q 10/06 20060101
G06Q010/06; G06Q 10/00 20060101 G06Q010/00; G06Q 10/10 20060101
G06Q010/10; G06Q 30/00 20060101 G06Q030/00; G06N 20/00 20060101
G06N020/00; G06F 16/22 20060101 G06F016/22; G06F 9/451 20060101
G06F009/451 |
Claims
1. A system for associating executable actions/flows with work
steps in work plans generated when creating new work orders, the
system comprising: one or more processors; and a non-transitory
computer readable medium storing a plurality of instructions, which
when executed, cause the one or more processors to: identify, by a
database system, work plan criteria based on an input for creating
a work order, in response to receiving the input for creating the
work order; select, by the database system using the identified
work plan criteria, at least one work plan template, comprising a
plurality of work steps, from a plurality of work plan templates;
create, by the database system, a work order comprising at least
one work plan corresponding to the selected at least one work plan
template and comprising at least part of the input for creating the
work order; cause, by the database system, the created work order,
comprising the at least one work plan and the at least part of the
input for creating the work order, to be outputted; cause, by the
database system, an activity picklist to be outputted on a user
interface page of a plurality of user interface pages associated
with the plurality of work steps, in response to receiving a
selection of an activity object that is outputted on the user
interface page; and perform, by the database system, at least one
of an addition, a deletion, and a modification of at least one
database record by executing one of a user action and an automated
business process corresponding to an activity in the activity
picklist, in response to receiving a selection of the activity in
the activity picklist.
2. The system of claim 1, comprising further instructions, which
when executed, cause the one or more processors to train, by the
database system, a machine learning model to use inputs for
creating work orders to select sets of work plan templates,
comprising sets of work steps, from a training set of work plan
templates, in response to receiving the inputs for creating the
work orders; train, by the database system, the machine learning
model to use the inputs for creating the work orders to perform
additions, deletions, and modifications of a plurality of work
steps in the sets of work steps in the sets of work plan templates;
and perform, by the machine learning model using the identified
work plan criteria, at least one of an addition, a deletion, and a
modification of at least one of the plurality of work steps in the
selected at least one work plan template.
3. The system of claim 1, wherein at least one of the user action
and the automated business process is at least one of configured by
a software vendor, configured by an end user, and dynamically
configured by another end user.
4. The system of claim 1, wherein performing the at least one of
the addition, the deletion, and the modification of the at least
one database record comprises updating a record of a status of a
work step, of the plurality of work steps, which corresponds to the
user interface page on which the activity picklist is
outputted.
5. The system of claim 1, wherein executing the one of the user
action and the automated business process corresponding to the
activity in the activity picklist comprises linking an execution of
the one of the user action and the automated business process with
a work step, of the plurality of work steps, which corresponds to
the user interface page on which the activity picklist is
outputted.
6. The system of claim 1, comprising further instructions, which
when executed, cause the one or more processors to execute, by the
database system, one of any user action and any automated business
process corresponding to another activity in the activity picklist,
in response to receiving a selection of the other activity in the
activity picklist.
7. The system of claim 1, comprising further instructions, which
when executed, cause the one or more processors to cause, by the
database system, the activity picklist to be outputted on another
user interface page of the plurality of user interface pages
associated with the plurality of work steps, in response to
receiving a selection of an activity object that is outputted on
the other user interface page.
8. A computer program product comprising computer-readable program
code to be executed by one or more processors when retrieved from a
non-transitory computer-readable medium, the program code including
instructions to: identify, by a database system, work plan criteria
based on an input for creating a work order, in response to
receiving the input for creating the work order; select, by the
database system using the identified work plan criteria, at least
one work plan template, comprising a plurality of work steps, from
a plurality of work plan templates; create, by the database system,
a work order comprising at least one work plan corresponding to the
selected at least one work plan template and comprising at least
part of the input for creating the work order; cause, by the
database system, the created work order, comprising the at least
one work plan and the at least part of the input for creating the
work order, to be outputted; cause, by the database system, an
activity picklist to be outputted on a user interface page of a
plurality of user interface pages associated with the plurality of
work steps, in response to receiving a selection of an activity
object that is outputted on the user interface page; and perform,
by the database system, at least one of an addition, a deletion,
and a modification of at least one database record by executing one
of a user action and an automated business process corresponding to
an activity in the activity picklist, in response to receiving a
selection of the activity in the activity picklist.
9. The computer program product of claim 8, wherein the program
code comprises further instructions to: train, by the database
system, a machine learning model to use inputs for creating work
orders to select sets of work plan templates, comprising sets of
work steps, from a training set of work plan templates, in response
to receiving the inputs for creating the work orders; train, by the
database system, the machine learning model to use the inputs for
creating the work orders to perform additions, deletions, and
modifications of a plurality of work steps in the sets of work
steps in the sets of work plan templates; and perform, by the
machine learning model using the identified work plan criteria, at
least one of an addition, a deletion, and a modification of at
least one of the plurality of work steps in the selected at least
one work plan template.
10. The computer program product of claim 8, wherein at least one
of the user action and the automated business process is at least
one of configured by a software vendor, configured by an end user,
and dynamically configured by another end user.
11. The computer program product of claim 8, wherein performing the
at least one of the addition, the deletion, and the modification of
the at least one database record comprises updating a record of a
status of a work step, of the plurality of work steps, which
corresponds to the user interface page on which the activity
picklist is outputted.
12. The computer program product of claim 8, wherein executing the
one of the user action and the automated business process
corresponding to the activity in the activity picklist comprises
linking an execution of the one of the user action and the
automated business process with a work step, of the plurality of
work steps, which corresponds to the user interface page on which
the activity picklist is outputted.
13. The computer program product of claim 8, wherein the program
code comprises further instructions to execute, by the database
system, one of any user action and any automated business process
corresponding to another activity in the activity picklist, in
response to receiving a selection of the other activity in the
activity picklist.
14. The computer program product of claim 8, wherein the program
code comprises further instructions to cause, by the database
system, the activity picklist to be outputted on another user
interface page of the plurality of user interface pages associated
with the plurality of work steps, in response to receiving a
selection of an activity object that is outputted on the other user
interface page.
15. A computer-implemented method for associating executable
actions/flows with work steps in work plans generated when creating
new work orders, the computer-implemented method comprising:
identifying, by a database system, work plan criteria based on an
input for creating a work order, in response to receiving the input
for creating the work order; selecting, by the database system
using the identified work plan criteria, at least one work plan
template, comprising a plurality of work steps, from a plurality of
work plan templates; creating, by the database system, a work order
comprising at least one work plan corresponding to the selected at
least one work plan template and comprising at least part of the
input for creating the work order; and causing, by the database
system, the created work order, comprising the at least one work
plan and the at least part of the input for creating the work
order, to be outputted. causing, by the database system, an
activity picklist to be outputted on a user interface page of a
plurality of user interface pages associated with the plurality of
work steps, in response to receiving a selection of an activity
object that is outputted on the user interface page; and
performing, by the database system, at least one of an addition, a
deletion, and a modification of at least one database record by
executing one of a user action and an automated business process
corresponding to an activity in the activity picklist, in response
to receiving a selection of the activity in the activity
picklist.
16. The computer-implemented method of claim 15, the
computer-implemented method further comprising; training, by the
database system, a machine learning model to use inputs for
creating work orders to select sets of work plan templates,
comprising sets of work steps, from a training set of work plan
templates, in response to receiving the inputs for creating the
work orders; training, by the database system, the machine learning
model to use the inputs for creating the work orders to perform
additions, deletions, and modifications of a plurality of work
steps in the sets of work steps in the sets of work plan templates;
and performing, by the machine learning model using the identified
work plan criteria, at least one of an addition, a deletion, and a
modification of at least one of the plurality of work steps in the
selected at least one work plan template.
17. The computer-implemented method of claim 15, wherein at least
one of the user action and the automated business process is at
least one of configured by a software vendor, configured by an end
user, and dynamically configured by another end user.
18. The computer-implemented method of claim 15, wherein performing
the at least one of the addition, the deletion, and the
modification of the at least one database record comprises updating
a record of a status of a work step, of the plurality of work
steps, which corresponds to the user interface page on which the
activity picklist is outputted; and executing the one of the user
action and the automated business process corresponding to the
activity in the activity picklist comprises linking an execution of
the one of the user action and the automated business process with
a work step, of the plurality of work steps, which corresponds to
the user interface page on which the activity picklist is
outputted.
19. The computer-implemented method of claim 15, the
computer-implemented method further comprising executing, by the
database system, one of any user action and any automated business
process corresponding to another activity in the activity picklist,
in response to receiving a selection of the other activity in the
activity picklist.
20. The computer-implemented method of claim 15, the
computer-implemented method further comprising causing, by the
database system, the activity picklist to be outputted on another
user interface page of the plurality of user interface pages
associated with the plurality of work steps, in response to
receiving a selection of an activity object that is outputted on
the other user interface page.
Description
CROSS REFERENCE TO RELATED APPLICATION
[0001] This patent application is a continuation-in-part of U.S.
application Ser. No. 16/880,058, filed May 21, 2020, which is
hereby incorporated by reference in its entirety and for all
purposes.
COPYRIGHT NOTICE
[0002] A portion of the disclosure of this patent document contains
material which is subject to copyright protection. The copyright
owner has no objection to the facsimile reproduction by anyone of
the patent document or the patent disclosure, as it appears in the
Patent and Trademark Office patent file or records, but otherwise
reserves all copyright rights whatsoever.
BACKGROUND
[0003] The subject matter discussed in the background section
should not be assumed to be prior art merely as a result of its
mention in the background section. Similarly, a problem mentioned
in the background section or associated with the subject matter of
the background section should not be assumed to have been
previously recognized in the prior art. The subject matter in the
background section merely represents different approaches, which in
and of themselves may also be inventions.
[0004] A work order can be a physical or electronic document that
specifies what physical and/or mental activity is to be completed
to accomplish a goal, and which can provide additional details,
such as any materials used to accomplish the goal and the
materials' prices. Sometimes referred to as a service ticket, job
order, or work ticket, a work order may be sent from an outside
customer to an organization or used internally by an organization
to request work from a specific department. A user such as a
customer service representative can enter work order information
into a computer that displays various work order templates to
generate specific types of work orders. For example, maintenance
work order templates include sections for a user to enter work
details, labor and material costs, location, and a start date. A
service work order template enables a user to input the service
provided, any parts required, any additional charges, and the
service date. In template for repairs to a building, a user can
describe the repairs needed, assign due dates for completing the
repairs, and document any expenses. A user can fill out information
about a car at the top of an automotive work order template for
maintenance or repair work, and then add details about labor and
parts in the spaces below. A user can also record a requested
Information Technology (IT) action, the date of the request, and
details about the work in an IT services work order. Additionally,
a user can keep track of work orders with a work order spreadsheet
template which can organize work orders by their assigned tracking
number, the allocated workers, the requestors, and/or other
criteria.
BRIEF SUMMARY
[0005] A user who is providing information in a work order template
typically has to supply the plans and the plans' steps required to
complete a work order. Such a user typically bases such plans and
steps on their own knowledge, the knowledge of system
administrators and subject matter experts who the user consults,
and/or knowledge articles that the user can reference.
Consequently, such a user can easily make mistakes when creating
work plans and work steps in a work order template, particularly
when the user is a customer service representative for an
organization that generates work orders for millions of assets at
thousands of locations.
[0006] When creating a user interface page for a work order's work
step, a system administrator can configure for multiple executable
objects to be displayed on the work step's page, so that a
technician can select to execute any of these objects to capture
data while working in the field. Each executable object on a work
step's page is for a different user action. For example, a
technician selects a "log a call" button to change the displayed
work step's page to a different page so that the technician can
record a summary of a phone call about the work step. Then the
technician clicks to return to the work step's page and selects a
"complete" button to indicate that the work step is complete.
[0007] In accordance with embodiments, there are provided systems
and methods for associating executable actions/flows with work
steps in work plans generated when creating new work orders. A
database system receives an input for creating a work order and
identifies work plan criteria based on the input. The database
system uses the work plan criteria to select work plan templates,
which includes work steps, from multiple work plan templates. The
database system creates a work order which includes work plans
corresponding to the work plan templates and includes at least part
of the input for creating the work order. The database system
displays the work order. The database system receives a selection
of an activity object displayed on one of the user interface pages
displaying the work steps, and then displays an activity picklist
on the user interface page. The database system receives a
selection of an activity in the activity picklist, and then adds,
deletes, or modifies a database record by executing a user action
or an automated business process corresponding to the activity in
the activity picklist.
[0008] For example, a work order generating system receives the
inputs "oil change," a car's license plate characters "XYZ123," and
"Joe Smith," the name of the customer service representative who is
creating a work order for the car. The work order generating system
uses the "oil change" input to identify an oil change work type and
uses the car's license plate characters "XYZ123" to identify the
car owner Brian's bronze service contract, and the car as a
Mercedes Benz. The work order generating system selects a safety
check work plan template for all work orders, an oil change work
plan template for the oil change work type, a bronze maintenance
package work plan template for the car owner Brian's bronze service
contract, and a synthetic oil work plan template, because previous
technicians' completion notes specified that Mercedes Benz cars
require synthetic oil.
[0009] The safety check work plan template includes the work steps
of wearing protective glasses and wearing a helmet, the select
synthetic oil work plan template includes the work steps of
identifying synthetic oil selection criteria for a car and using
the synthetic oil selection criteria to select the appropriate
synthetic oil, the oil change work plan template includes the work
steps of changing the oil and putting an updated sticker on the
car's windshield, and the bronze maintenance package work plan
template includes the work steps of checking the windshield water
and checking the tire pressure. The system uses the safety check,
select synthetic oil, oil change, and bronze maintenance package
work plan templates to create a work order. The work order includes
the work steps of wearing protective glasses, wearing a helmet,
identifying synthetic oil selection criteria for Brian's car, using
the synthetic oil selection criteria to select the appropriate
synthetic oil, changing the oil, putting an updated sticker on the
car's windshield, checking the windshield water, and checking the
tire pressure. The work order also includes the inputs "oil
change," "XYZ123," the car's license plate characters, and "Joe
Smith," the name of the customer service representative. The system
outputs the work order that includes the four work plans' eight
work steps to the customer service representative Joe Smith, who
only had to enter "oil change" and the car's license plate
characters to automatically generate this correct and comprehensive
work order.
[0010] While confirming that Brian's tire pressure is in the
manufacturer's suggested pressure range, Joe notices that the tire
tread is low on all four tires and recommends that Brian replace
the tires soon, to which Brian agrees. When Joe selects the
"complete" button displayed on the "check tire pressure" work
step's page, the work order generating system displays a picklist
on the check tire pressure work step page. When Joe selects a
salesforce.com lightning flow for ordering new tires from the
picklist, the work order generating system launches the lightning
flow from the check tire pressure work step page, which creates a
database record for the prospective order of new tires,
automatically marks the check tire pressure work step as completed,
and then links the prospective order of the new tires to the
completed check tire pressure work step. Joe did not have enter
several clicks to navigate from the launched lightning flow's page
back to the check tire pressure work step page to mark the check
tire pressure work step as completed.
[0011] When viewing the launched lightning flow's first page, Joe
enters the make, model, and year of Brian's Mercedes Benz. The
launched lightning flow's second page displays the tire options
available for Brian's car, which range from $80 to $800 per tire,
but Brian does not select an option because his wife is responsible
for the family budget. The work order generating system receives
Joe's selections of other activities from the picklist, which
repurpose the initial selection of the "complete" button to
initially pause the launched lightning flow and then email a link
to the paused lightning flow's page to Brian. Brian forwards Joe's
email to his wife Hope, who selects one of the paused lightning
flow page's options to purchase new tires, which resumes the
lightning flow, and thereby orders the new tires.
[0012] Any of the above embodiments may be used alone or together
with one another in any combination. The one or more
implementations encompassed within this specification may also
include embodiments that are only partially mentioned or alluded to
or are not mentioned or alluded to at all in this brief summary or
in the abstract. Although various embodiments may have been
motivated by various deficiencies with the prior art, which may be
discussed or alluded to in one or more places in the specification,
the embodiments do not necessarily address any of these
deficiencies. In other words, different embodiments may address
different deficiencies that may be discussed in the specification.
Some embodiments may only partially address some deficiencies or
just one deficiency that may be discussed in the specification, and
some embodiments may not address any of these deficiencies.
BRIEF DESCRIPTION OF THE DRAWINGS
[0013] In the following drawings like reference numbers are used to
refer to like elements. Although the following figures depict
various examples, the one or more implementations are not limited
to the examples depicted in the figures.
[0014] FIG. 1A and FIG. 1B are an operational flow diagram
illustrating a high-level overview of a method 100 for associating
executable actions/flows with work steps in work plans generated
when creating new work orders, in an embodiment;
[0015] FIG. 2 depicts an example frame 200 of a work order template
for associating executable actions/flows with work steps in work
plans generated when creating new work orders, in an
embodiment;
[0016] FIG. 3 depicts an example representation of a work plan data
model 300 for associating executable actions/flows with work steps
in work plans generated when creating new work orders, in an
embodiment;
[0017] FIG. 4A and FIG. 4B depict example frames 400 and 430 of
lists of work plan templates and work plan selection rules for
associating executable actions/flows with work steps in work plans
generated when creating new work orders, in an embodiment;
[0018] FIG. 5A, FIG. 5B, and FIG. 5C depict example frames 500,
530, and 560 of work plan templates for associating executable
actions/flows with work steps in work plans generated when creating
new work orders, in an embodiment;
[0019] FIG. 6 depicts an example frame 600 of a work order for
associating executable actions/flows with work steps in work plans
generated when creating new work orders, in an embodiment;
[0020] FIG. 7A, FIG. 7B, and FIG. 7C depict an example frame 700
for work order steps, a subsection of an example data model 730,
and an example frame 760 for work order steps for associating
executable actions/flows with work steps in work plans generated
when creating new work orders, in an embodiment;
[0021] FIG. 8 illustrates a block diagram of an example of an
environment 800 wherein an on-demand database service might be
used; and
[0022] FIG. 9 illustrates a block diagram of an embodiment 900 of
elements of FIG. 8 and various possible interconnections between
these elements.
DETAILED DESCRIPTION
General Overview
[0023] Systems and methods are provided for associating executable
actions/flows with work steps in work plans generated when creating
new work orders. As used herein, the term multi-tenant database
system refers to those systems in which various elements of
hardware and software of the database system may be shared by one
or more customers. For example, a given application server may
simultaneously process requests for a great number of customers,
and a given database table may store rows for a potentially much
greater number of customers. As used herein, the term query plan
refers to a set of steps used to access information in a database
system. Next, a method, frames, a data model and systems for
associating executable actions/flows with work steps in work plans
generated when creating new work orders will be described with
reference to example embodiments. The following detailed
description will first describe an example method, frames, and work
plan data model for associating executable actions/flows with work
steps in work plans generated when creating new work orders. Then
systems for associating executable actions/flows with work steps in
work plans generated when creating new work orders are
described.
[0024] While one or more implementations and techniques are
described with reference to an embodiment in which associating
executable actions/flows with work steps in work plans generated
when creating new work orders is implemented in a system having an
application server providing a front end for an on-demand database
service capable of supporting multiple tenants, the one or more
implementations and techniques are not limited to multi-tenant
databases nor deployment on application servers. Embodiments may be
practiced using other database architectures, i.e., ORACLE.RTM.,
DB2.RTM. by IBM and the like without departing from the scope of
the embodiments claimed.
[0025] FIG. 1A and FIG. 1B are an operational flow diagram
illustrating a high-level overview of a method 100 for associating
executable actions/flows with work steps in work plans generated
when creating new work orders. A machine-learning model optionally
begins training by receiving inputs for creating work orders, block
102. The machine-learning model can begin training by receiving
previous user's inputs in work order templates which created
previous work orders. For example, and without limitation, this can
include a database system, such as a work order generating system,
receiving previous inputs from customer service representatives who
created previous work orders, which include automotive maintenance
inputs that created automotive maintenance work orders. A database
system can be computer software and/or hardware that interacts with
a user and software applications to capture and analyze the
quantities, characters, and/or symbols on which operations are
performed by a computer, being stored and transmitted in the form
of electrical signals and being recorded on magnetic, optical,
and/or mechanical recording media. An input can be information that
enters a system.
[0026] After receiving previous inputs which created previous work
orders, a machine learning model is optionally trained to use the
inputs to select sets of work plan templates, which include sets of
work steps, from a training set of work plan templates, block 104.
The system can train a machine-learning model to use work order
inputs to select work plan templates. By way of example and without
limitation, this can include the work order generating system
training a work order machine-learning model to use previous
customer service representatives' inputs in automotive maintenance
work order templates to select specific automotive maintenance work
plan templates, which include automotive maintenance work steps,
from a training set of automotive maintenance work plan templates.
Continuing this example, the work order machine-learning model
learns to select automotive maintenance work plan templates by
being trained on automotive maintenance work orders that include
technicians' completion notes specifying that Mercedes Benz cars
require synthetic oil.
[0027] A machine-learning model can be a computer system that
scientifically studies algorithms and/or statistical models to
perform a specific task effectively by relying on patterns and
inference instead of using explicit instructions. A set can be a
group of entities that resemble each other. A work plan template
can be a preset format of a document or file for an outline of a
set of goals and processes by which a team or a person can
accomplish those goals, which is used so that the format does not
have to be recreated each time that such a document or file is
used. A work step can be an outline of a task for a team or a
person to accomplish a goal. A training set can be a group of
entities that resemble each other and is used to teach a particular
type of behavior through practice and instruction over a period of
time.
[0028] In addition to being trained to select work plan templates,
the machine learning model may be optionally trained to use the
inputs to perform additions, deletions, and modifications of work
steps in sets of work steps in sets of work plan templates, block
106. The system can train a machine-learning model to use work
order inputs to change the work steps in work plan templates. In
embodiments, this can include the work order generating system
training the work order machine-learning model to use the previous
customer service representatives' inputs in automotive maintenance
work order templates to make changes in the automotive maintenance
work steps in automotive maintenance work plan templates. Further
to this this example, the work order machine-learning model learns
to add, delete, and modify automotive maintenance work step
templates by being trained on automotive maintenance work orders
that include technicians' completion notes specifying that Mercedes
Benz cars require synthetic oil.
[0029] An addition can be the action of inserting an entity into a
group of entities. A deletion can be the action of removing an
entity from a group of entities. A modification can be the action
of altering an entity to improve the entity.
[0030] Following any optional training of a machine-learning model,
input is received for creating a work order, block 108. The system
receives a user's input in a work order template for creating a
work order. For example, and without limitation, this can include a
work order generating system receiving the inputs "oil change" in
the work type field 202, a car's license plate characters "XYZ123"
in the asset field 204, and "Joe Smith," the name of the customer
service representative who is creating a work order for Brian's
car, in the owner field 206, as depicted in the work order template
frame 200 by FIG. 2. This example describes how some inputs may be
entered via a pick list, such as the "oil change" work type, and
other inputs may be entered via a free form field, such as the
car's license plate characters "XYZ123." A work type can be a
category of a physical and/or mental activity in order to achieve a
purpose or result, especially related to a job. An asset can be
property owned by a company or an individual and regarded as having
value
[0031] Although this example describes the input for creating the
work order as being received from a system user, the input for
creating the work order may be received from a software application
that generates the input based on a maintenance plan. For example,
every six months a maintenance plan application inputs "tire
rotation" in the work type field 202 and the car's license plate
characters "XYZ123" in the asset field 204 to generate a work order
for rotating the car's tires. A system user can be a person who
operates a computer. A software application can be a computer
program designed to perform a group of coordinated functions,
tasks, and/or activities. A maintenance plan can be a physical or
electronic document that defines work done to keep an asset in
working condition by checking and/or repairing the asset
regularly.
[0032] The frame 200 also includes a location field 208, a service
territory field 210, and an (customer) account field 212, in which
a system user can enter inputs for creating a work order. Although
not depicted by FIG. 2, the frame 200 can also include fields for
the user to input information for a product, a service contract,
and any other information that may be input for creating a work
order. A location can be a particular place or position. A service
territory can be a geographical area where an individual or a team
works. A customer account can be a business relationship with the
buyer of a product and/or a service. A product can be an article
that is manufactured for sale. A service contract can be a business
agreement with a customer covering the maintenance of equipment
over a specified time period.
[0033] Having received an input for creating a work order, work
plan criteria are identified based on the input for creating the
work order, block 110. The system determines which inputs are used
to select any work plan templates and/or identify any work steps to
be changed. By way of example and without limitation, this can
include the work order generating system referencing a table of
work plan criteria 302 to determine that the "oil change" input
directly identifies a work type 304 of an oil change in the work
plan criteria table 302, and that the car's license plate
characters "XYZ123" directly identifies an asset 306 of a car in
the work plan criteria table 302, as depicted in the data model 300
by FIG. 3. Since the asset 306 in the work plan criteria table 302
includes a foreign key for a table of assets 308, the system uses
this identified car asset 306 to indirectly identify the car owner
Brian's service contract as a bronze service contract in the asset
table 308, as depicted in the data model 300 by FIG. 3. In a
contrasting example, the system did not directly or indirectly
identify any work plan criteria from the input of "Joe Smith," the
name of the customer service representative. Work plan criteria can
be standards for deciding which information corresponds to an
outline of a set of goals and processes by which a team or a person
can accomplish those goals.
[0034] The system enables customers to customize features and add
custom features to extend the "out of the box" capabilities of the
data model 300, which are described as follows. The work plan
criteria table 302 includes foreign keys for work plan criteria,
such as asset 306, work type 304, product, service territory,
location, and service contract, and a relationship to a library of
work plans 310. The asset table 308 includes relationships to a
table of work orders/work order line items 312 and a table of
maintenance assets 314. The work plan library 310 includes work
plan templates and relationships to the work plan criteria table
302, a table of work plan--work step associations 316, a table of
work plans 318, and a library of maintenance assets--work plans
320. The work order/work order line item table 312 includes
relationships to the asset table 308, the maintenance asset table
314, the work plan table 318, a table of work steps 322, and a
table of maintenance plans 324.
[0035] The maintenance asset table 314 includes relationships to
the asset table 308, the maintenance asset--work plan library 320,
and the maintenance plan table 324. The work plan--work step
association table 316 associates the work plan library 310 with a
library of work steps 326. The work plan table 318 includes
relationships to the work plan library 310, the work order/work
order line item table 312, the maintenance asset table 314, and the
work step table 322. The maintenance asset--work plan library 320
includes relationships to the work plan library 310 and the
maintenance asset table 314. The work step table 322 includes
relationships to the work order/work order line item table 312, the
work plan table 318; and the work step library 326.
[0036] The maintenance plan table 324 includes relationships to the
work order/work order line item table 312 and the maintenance asset
table 314. The work step library 326 includes work step templates
and relationships to the work plan--work step association table
316, the work step table 322, and a table of skills required 328.
The skills required table 328 includes relationships to the work
step library 326 and a table of skills 330. The skills table 330
includes a relationship to the skills required table 328.
[0037] The work order generating system enables end users to
collect expert knowledge via the work plan templates in the work
plan library 310 and the work step templates in the work step
library 326. The knowledge collected in these templates can reduce
the possibilities of technicians omitting a required work step, and
can shift from any individual technician's knowledge to collective
system knowledge. The knowledge collected in the work plan
templates and the work step templates can also incorporate an
enterprise's culture. For example, Acme Corporation requests
customers to complete a customer satisfaction survey as the last
work step of any field service work order. After training on the
customer responses to the customer satisfaction survey, the work
order machine-learning model can add, delete, or modify work steps
in subsequent work orders, such as adding a final "clean-up" step
to field service work orders due to receiving a number of low
customer satisfaction scores from surveys that reported
technicians' failures to clean up their work areas after completing
a work order.
[0038] After the work plan criteria is identified, the identified
work plan criteria is used to select at least one work plan
template, which includes work steps, from the work plan templates,
block 112. The system uses work plan criteria to select work plan
templates. In embodiments, this can include the work order
machine-learning model using the work plan criteria identified in
the work plan criteria table 302 to select a safety check work plan
template from the work plan library 310 for all work orders, an oil
change work plan template from the work plan library 310 for the
oil change work type 304, and a bronze maintenance package work
plan template from the work plan library 310 for the car owner
Brian's bronze service contract in the asset table 308. For this
example, the work order machine-learning model did not select a
platinum maintenance package because the work plan criteria related
to the asset table 308 specified a bronze maintenance package, and
did not select a San Francisco customer service survey because the
work plan criteria identified in the work plan criteria table 302
did not specify San Francisco as the location.
[0039] Due to being trained on automotive maintenance work orders
that include technicians' completion notes specifying that Mercedes
Benz cars require synthetic oil, the work order machine-learning
model can use the car's license plate characters "XYZ123," which
identify the car as a Mercedes Benz, to select an existing work
plan template for selecting the appropriate synthetic oil for
Brian's car. The select synthetic oil work plan template includes
the work steps of identifying synthetic oil selection criteria for
a car and using the synthetic oil selection criteria to select the
appropriate synthetic oil. Alternatively, the work order
machine-learning model can create a new work plan template for
selecting the appropriate synthetic oil for a car, and then select
the newly created work plan template for creating the current work
order. A trained machine-learning model can be a computer system
that has scientifically studied algorithms and/or statistical
models to perform a specific task effectively by relying on
patterns and inference instead of using explicit instructions.
[0040] In some embodiments, the work order machine-learning model
is trained to make selections of work plan templates, and then
creates work plan selection rules that reflect this training. In
such embodiments, the work order machine-learning model applies the
work plan selection rules that it created to the work plan criteria
identified in the work plan criteria table 302, including a rule
402 that selects a safety check work plan template from the work
plan library 310 for all work orders, as depicted in the frame 400
by FIG. 4. In other embodiments, a system administrator can create
work plan selection rules which the work order generating system
applies to the work plan criteria identified in the work plan
criteria table 302, including the rule 402 that selects a safety
check work plan template from the work plan library 310 for all
work orders, as depicted in the frame 400 by FIG. 4. The work plan
selection rules applied to the work plan criteria identified in the
work plan criteria table 302 also includes a rule 404 that selects
an oil change work plan template from the work plan library 310 for
the oil change work type 304, as depicted in the frame 400 by FIG.
4. The work plan selection rules applied to the work plan criteria
identified in the work plan criteria table 302 further includes a
rule 406 that selects a bronze maintenance package work plan
template from the work plan library 310 for the car owner Brian's
bronze service contract in the asset table 308, as depicted in the
frame 400 by FIG. 4. For this example, the work order generating
system did not apply the rule 408 that selects a platinum
maintenance package because the work plan criteria related to the
asset table 308 specified a bronze maintenance package, and did not
apply the rule 410 that selects a San Francisco customer service
survey because the work plan criteria identified in the work plan
criteria table 302 did not specify San Francisco as the
location.
[0041] While the work plan selection rule 404 could be the
equivalent of "if work type equals oil change, then select oil
change work plan template," the work plan selection rules may be
more complex and use logical ANDs and/or logical ORs. For example,
an additional work plan selection rule that could be executed after
rule 406 could be the equivalent of "if service contract equals
bronze AND service contract expires in less than 30 days, then
temporary upgrade the customer by selecting a platinum maintenance
package work plan template," which offers a incentive for the car
owner Brian to consider upgrading his service contract upon
renewal.
[0042] The frame 430 depicts the six work plan templates that
correspond to the rules 402-410 in the frame 400, with the six work
plan templates listed according to their relative execution order
432. Although the frame 400 depicts five automotive maintenance
work plan selection rules for six automotive maintenance work plan
templates and the frame 430 depicts six automotive maintenance work
plan templates, the work order machine-learning model or a system
administrator can create and use any numbers of any types of work
plan selection rules to select from any numbers of any types of
work plan template. For example, a system administrator can create
monthly, quarterly, and annual work plan selection rules to select
work plan templates for high performance process manager
maintenance, general data and safety, software and backup,
controller inspection, and final inspection.
[0043] FIG. 5A depicts that the safety check work plan template 500
from the work plan library 310 may include work step templates from
the work step library 326 for wearing protective glasses 502 and
wearing a helmet 504. FIG. 5B depicts that the oil change work plan
template 530 from the work plan library 310 may include work step
templates from the work step library 326 for changing the oil 532
and putting an updated sticker on the car's windshield 534. FIG. 5C
depicts that the bronze maintenance package work plan template 560
from the work plan library 310 may include work step templates from
the work step library 326 for checking the windshield water 562 and
checking the tire pressure 564. The work plan--work step
association table 316 that associates the work plan library 310
with the work step library 326 enables these work plan templates to
include these work step templates. The system can use the
relationships from the work step library 326 to the skills required
table 328 and from the skills required table 328 to the skills
table 330 to identify the technicians with the skills required to
perform the related work steps. A work step template can be a
preset format of a document or file for an outline of a task for a
team or a person to accomplish a goal, which is used so that the
format does not have to be recreated each time that such a document
or file is used.
[0044] Although these example work plan templates 500, 530, and 560
include work step templates 502, 504, 532, 534, 562, and 564,
respectively, the reusable work plan templates do not require
reusable work step templates because every work step may be
recreated each time that such a work step is required for the
reusable work plan templates. Due to the modularity and efficiency
of reusable templates, the system may reference reusable work step
templates, instead of newly recreating work steps, in the reusable
work plan templates, and can reference the same reusable work step
template in many different reusable work plan templates. For
example, the work step depicted in FIG. 7A as the configurable work
step 700, depicted by FIG. 7C as the executable work step 760, and
described below in reference to FIG. 7A and FIG. 7C displays five
standard data fields and four standard selectable actions. If a
customer wants to add a work step with two custom actions to twelve
different work plans, a system administrator would enter the name
of the work step in one of the standard fields of a work step
template, enter the two custom actions in the work step template,
and then enter a dozen references to the work step template into
the dozen work plan templates, which auto-fills the data in the
remaining four standard data fields. By using a work step template,
the system administrator needed to make a total of only fifteen
entries, which are the entries for one standard field plus two
custom actions plus twelve references.
[0045] If the system used work steps instead of work step
templates, the same system administrator would have to enter the
data in the five standard fields and the two custom actions in each
of the twelve work plan templates, such that the system
administrator would make a total of eighty-four entries, which are
the entries for five standard fields plus two custom actions equals
seven entries that are multiplied by twelve work plan templates.
While this example illustrates an increase of sixty-nine entries
required when configuring work steps instead of work step
templates, in real-world scenarios, the differences between
configuring work steps and work step templates could be
significantly greater. Similar to the preceding example that
describes the reuse of work step templates, the work order
generating system can reuse work plan templates, such as selecting
the same safety check work plan template from the work plan library
310 for all work orders, as described above.
[0046] Although the frames 500 530, and 560 depicts six automotive
maintenance work steps for three automotive maintenance work plan
templates, the system can provide any numbers of any types of work
steps for any numbers of any types of work plan templates, such as
the work steps for high performance process manager maintenance.
Such work steps could include (in execution order) checking and
cleaning fans and filters, checking card status indicators,
checking communication and control CPU free to ensure they meet
minimum requirements for the node, checking for excessive
processing overruns and recommending actions to correct the
problem, checking power supply statuses, checking the alarm system
(power supply, battery) if not disabled, checking the I/O link
bandwidth free and ensure they meet minimum requirements, checking
the I/O link communication statistics, resetting the I/O link
communication statistics, and resetting UCN communication
statistics.
[0047] Following the use of the identified work criteria to select
at least one work plan template, the machine learning model
optionally uses the identified work plan criteria to perform an
addition, a deletion, and/or a modification of at least one work
step in the selected at least one work plan template, block 114.
The system can use the work plan criteria to also make changes in
the work plans' work steps. For example, and without limitation,
this can include the work order machine-learning model using the
car's license plate characters "XYZ123," which identify Brian's car
as a Mercedes Benz, to modify the existing work step "changing the
oil" to become the new work step "selecting synthetic oil for a
Mercedes Benz and changing the oil" in the oil change work plan
template for Brian's Mercedes Benz. The work order machine-learning
model modified the work step to incorporate synthetic oil due to
being trained on automotive maintenance work orders that included
technicians' completion notes specifying that Mercedes Benz cars
require synthetic oil. In this example, the modification of this
work step in the oil change work plan template for Brian's Mercedes
Benz does not affect the oil change work plan template for any
other work orders.
[0048] Having selected work plan template(s), a work order is
created that includes work plan(s) corresponding to selected work
plan template(s) and also includes at least a part of the input for
creating the work order, block 116. The system generates work plans
which include work steps when creating new work orders. By way of
example and without limitation, this can include the work order
generating system copying the safety check 602, synthetic oil
change 604, and bronze maintenance package 606 work plan templates
in the work plan library 310 into the work plan table 318 to create
a work order in the work order/work order line items table 312, as
depicted in the frame 600 by FIG. 6. The work order in the work
order/work order line items table 312 is related to the work steps
of wearing protective glasses 608, wearing a helmet 610, changing
the oil 612, putting an updated sticker on the car's windshield
614, checking the windshield water 616, and checking the tire
pressure 618 in the work step table 322, as also depicted in the
frame 600 by FIG. 6. The work order in the work order/work order
line items table 312 also includes the inputs "oil change" 620, the
car's license plate characters "XYZ123" 622, the name of the
customer service representative "Joe Smith" 624, and the derived
information "bronze contract" 626, as further depicted in the frame
600 by FIG. 6. A work plan can be an outline of a set of goals and
processes by which a team or a person can accomplish those goals. A
part can be a portion of an entity.
[0049] After creating the work order, the created work order is
caused to be output, including the work plan(s) and at least a part
of the input for creating the work order, block 118. The system
outputs the new work order that was created when generating work
plans which include work steps. In embodiments, this can include
the work order generating system outputting the work order from the
work order/work order line items table 312, which includes the
three work plans' six work steps 608-618 in their relative
execution order, from the work steps table 322, as depicted in the
frame 600 by FIG. 6, to the mobile device of the customer service
representative, Joe Smith. The customer service representative only
had to enter "oil change" and the car's license plate characters to
automatically generate this correct and comprehensive work
order.
[0050] The work order generating system has the flexibility to
adapt to ad hoc requirements of users, such as by enabling a user
to add a work plan, delete a work plan, or regenerate all work
plans to include recent modifications to work steps, or to add a
work step, delete a work step, or modify a work step. For example,
if Joe reviews records which indicate that he recently replaced the
brakes on Brian's Mercedes Benz, and Joe also notices that the
car's headlights need to be replaced, Joe can delete the brake
check work plan from the initially created work order and add a
headlight replacement work plan that was not part of the initially
created work order. Although this example describes a work order
for a single asset, the work order may include work order line
items that each correspond to a different asset. For example, an
application may use a large organization's maintenance plan, from
the maintenance plan table 324, to access the work plan library 310
via the maintenance asset--work plan library 320 and generate a
single work order in the work order/work order line items table
312, which schedules a large number of cars, which are identified
in the maintenance asset table 314, for an oil change within the
same time period,
[0051] A software vendor's system administrator and/or a customer's
end user (such as a system administrator or a technician) can
configure which actions and which flows may be executed from a user
interface page for a work step. For example, the frame 700 depicts
a customer's system administrator configuring a new work step
template to enable a technician working in the field to execute
various actions 702 specified in the work step library 326, such as
launching a flow test, logging a call, creating a new account, and
creating a new case. A software vendor can be a provider of
programs and other operating information used by a computer. An end
user can be a person that utilizes an item that was sold or leased.
Dynamically can be relating to configurations that update
frequently.
[0052] Frame 730 depicts a subsection of an example data model for
associating executable actions/flows with work steps in work plans
generated when creating new work orders. An action, which may be
referred to as an activity, may be defined as either a quick action
definition, a global action definition, or a flow definition, and
may be stored in in an action definition field 732 in a work step
template 734 and/or an action definition field 736 in a work step
object 738. Each action definition may be vendor-defined, which is
an "out of the box" action definition, or customer defined, which
is a customized action definition. Both the quick action definition
object 740 and the flow definition object 742 store metadata
definition. The work step template 734 and/or the work step object
738 has a one-to-many relationship with the quick action definition
object 740 and/or the flow definition object 742.
[0053] An action definition object 740 and/or 742 stores a
reference for launching an activity. The work order generating
system uses a standard action to launch a quick action, launch a
global action, resume or pause a flow, or directly update a record
field or a status. Since one standard action can dynamically launch
these four activity types, an end user can select a single activity
object to perform multiple different types of activities. Every
system administrator and every end user, such as a technician in
the field, can perform one or multiple activities by changing the
actions after performing one action after another action. Once an
activity is completed, the action definition object 740 and/or 742
may be repurposed for a different activity launch. A
paused/flow/interview object stores a flow reference, which has
been paused, for later invocation.
[0054] Frame 760 depicts the user interface for a technician in the
field, in which the technician is selecting from a pick list 762
from the work step table 322, to update a record field by
indicating that the status of the displayed work step is complete.
Subsequently, the system can analyze the completed work orders, and
then generate dashboards and service reports that monitor and
improve key performance indicators.
[0055] A work step may be associated with an execution order, an
execution status, a start time, a stop time, and/or a duration. For
example, the start time of the first work step for high performance
process manager maintenance is scheduled for 3:00 A.M. Sunday, the
stop time for the last work step for high performance process
manager maintenance is scheduled for 4:00 A.M. Sunday, the
maintenance duration is scheduled for an hour, and at 3:10 A.M. the
status of the first work step is completed, the status of the
second work step is executing, and the statuses of the remaining
work steps are pending. An execution order can be the sequence for
carrying out or putting into effect a plan or course of actions. An
execution status can be the position of affairs at a particular
time, especially in commercial contexts, for carrying out or
putting into effect a plan or course of actions. A start time can
be a chronological beginning of an activity. A stop time can be a
chronological ending of an activity. A duration can be the time
during which an activity continues.
[0056] Following the output of a work order that includes work
plans that have work steps, a selection is received of an activity
object that is outputted on a user interface page of user interface
pages associated with the work steps, block 120. The system outputs
work step pages that include selectable objects. For example, and
without limitation, this can include the work order generating
system receiving Joe's selection of a "complete" button displayed
on the work step page for work step 8, which corresponds to
checking the tire pressure 618 in the work step table 322, as
depicted in the frame 600 by FIG. 6. While confirming that Brian's
tire pressure is in the manufacturer's suggested pressure range,
Joe notices that the tire tread is low on all four tires and
recommends that Brian replace the tires soon, to which Brian
agrees. A selection can be the action of carefully choosing
something as being the most suitable. An activity object can be a
selectable data construct that provides a description of something
that may be used by a computer to achieve a goal. A user interface
page can be a section of information displayed on a screen that a
person operating a computer uses to interact with the computer.
[0057] Having received a selection of an activity object, an
activity picklist is caused to be outputted on a user interface
page associated with a work step, block 122. The system displays
activity picklists on work step pages. For example, and without
limitation, this can include the work order generating system
displaying a picklist on the check tire pressure work step page. An
activity picklist can be a data construct that provides a
description of somethings that may be selected to be used by a
computer to achieve a goal.
[0058] After causing an activity picklist to be outputted on a user
interface page associated with a work step, a selection is received
of an activity in the activity picklist, block 124. The system
receives selections of activities from activity picklists on work
step pages. By way of example and without limitation, this can
include the work order generating system receiving Joe's selection
of a salesforce.com lightning flow for ordering new tires from the
picklist.
[0059] Following the selection of an activity in an activity
picklist that is output on a user interface page associated with a
work step, an addition, a deletion, and/or a modification of at
least one database record is performed by executing a user action
or an automated business process corresponding to the activity in
the activity picklist, block 126. The system enables a technician
in the field to flexibly capture data by launching actions or flows
while viewing specific work step pages. In embodiments, this can
include the work order generating system creating a database record
for the prospective order of new tires by launching a
salesforce.com lightning flow for ordering new tires from the check
tire pressure work step page. When creating a database record, the
work order generating system captures data in the field in real
time, which enables a system administrator in the back office to
monitor and audit the activities of a technician in real time when
the technician is working in the field. A database record can be a
structured set of related items of information that are handled as
a unit by a computer. A user action can be the process of a person
operating a computer to achieve an aim. An automated business
process can be a collection of connected tasks with little or no
direct human control, which find their end in the delivery of a
service or product to a customer.
[0060] Performing an addition, deletion, and/or modification of any
database record can include updating a record of a status of a work
step which corresponds to a user interface page on which the
activity picklist is displayed. Executing a user action or an
automated business process corresponding to an activity in an
activity picklist can include linking an execution of the user
action or the automated business process with a work step which
corresponds to a user interface page on which the activity picklist
is displayed. A record can be at least one stored value that could
be used to update a database. A status can be the position of
affairs at a particular time of an outline of a task to accomplish
a goal. An execution can be a carrying out or a putting into effect
of a plan or course of actions.
[0061] Since a field service technician may be using a mobile
device that has a relatively small user interface, the technician's
work is more efficient if the number of the technician's
interactions (such as "clicks") with a work order are minimized.
Therefore, the work order generating system generates a work order
that organizes work plans into work steps, and can display each
work step as a small task next to its check box which can be marked
as "completed" with just a single click or screen swipe. Since the
work order generating system can integrate the picklist that
includes at least one action and at least one lighting flow into
each work step's page, a technician can launch an action or a flow
directly from a work step's page, without having to navigate to a
dedicated page for the action or the flow. The use of a
single-click activity object that triggers the display of a
picklist simplifies the layout of a user interface for a
technician. When the action or the flow is completed, the work
order generating system automatically updates the status of the
work step as completed, thereby saving the technician from multiple
navigation steps and clicks. All functionalities of the work order
generating system are accessible to technicians via application
programming interface (API) calls. A mobile device application can
easily call APIs to get the work done without being tightly coupled
to the entire technology stack of the work order generating
system.
[0062] For example, when Joe's repurposing of the "complete" button
launches a lightning flow to order tires, the work order generating
system automatically marks the check tire pressure work step as
completed and links the prospective order of the new tires to the
completed check tire pressure work step. Joe did not have enter
several clicks to navigate from the launched lightning flow's page
back to the check tire pressure work step page to mark the check
tire pressure work step as completed. When viewing the launched
lightning flow's first page, Joe enters the make, model, and year
of Brian's Mercedes Benz. The launched lightning flow's second page
displays the tire options available for Brian. which range from $80
to $800 per tire, but Brian does not select an option because his
wife is responsible for the family budget.
[0063] In addition to executing an action or a flow, a selection is
optionally received of another activity in an activity picklist on
another user interface page associated with a work step, block 128.
The system can receive selections of other activities in an
activity picklist. For example, and without limitation, this can
include the work order generating system receiving Joe's picks of
other activities from the picklist, which repurpose the selection
of the "complete" button to initially pause the launched lightning
flow and then email a link to the paused lightning flow's page to
Brian.
[0064] Having received a selection of another activity in an
activity picklist, a user action or an automated business process,
which corresponds to the other activity in the activity picklist,
is optionally executed, block 130. The system can enable a
technician in the field to flexibly capture data by launching other
actions or flows while viewing specific work step pages. By way of
example and without limitation, this can include the work order
generating system pausing the launched lightning flow and then
emailing a link to the paused lightning flow's page to Brian. Brian
forwards Joe's email to his wife Hope, who selects one of the
paused lightning flow page's options to purchase new tires, which
resumes the lightning flow, and thereby orders the new tires.
[0065] After executing an action or a flow, a selection is
optionally received of an activity object that is outputted on
another user interface page of user interface pages associated with
work steps, block 132. The system can receive a selection of the
same activity object which is displayed on another work step's
page. In embodiments, this can include the work order generating
system receiving Andrew's selection of a "complete" button
displayed on the checking the windshield water work step page for
work step 7, which corresponds to checking the windshield water 616
in the work step table 322, as depicted in the frame 600 by FIG. 6.
While confirming that the windshield water reservoir in Chris' car
is sufficiently filled, Andrew notices that the tire tread was low
on all four tires and recommends that Chris replace the tires soon,
to which Chris agrees.
[0066] Following receipt of a selection of an activity object, an
activity picklist is optionally caused to be outputted on another
user interface page associated with a work step, block 134. The
system can display the same activity picklist on other work steps'
pages. For example, and without limitation, this can include the
work order generating system displaying the same picklist, which
was previously displayed on the check tire pressure work step page,
on the check windshield water work step page. Andrew selects the
same activity that Joe from the same picklist from which Joe
selected, which repurposes the selection of the "complete" button
on the check windshield water work step page to launch a
salesforce.com lightning flow for ordering new tires from the check
windshield water work step page, which creates a database record
for the prospective order. Every user can access the same picklist
of activities from any work step's page, instead of requiring a
system administrator to configure a single activity to be dedicated
to each object that may be selected by a specific group of users
from a specific work step's page.
[0067] When Andrew's repurpo sing of the "complete" button launches
a lightning flow to order tires, the work order generating system
automatically marks the check windshield water work step as
completed, and then links the prospective order of the new tires to
the completed check windshield water work step. Andrew did not have
enter several clicks to navigate from the launched lightning flow's
page back to the check windshield water work step page to mark the
check windshield water work step as completed. When viewing the
launched lightning flow's first page, Andrew enters the make,
model, and year of Chris' Kia. The launched lightning flow's second
page displays the tire options available for Chris, which range
from $50 to $200 per tire, and Chris selects one of the lightning
flow page's options to purchase new tires, which completes the
lightning flow thereby ordering the new tires.
[0068] The relationships between the instances of the work plans,
work plan templates, work steps, and work step templates provide
data mining capabilities to optimize the efficiency of work orders.
When training on such captured data, the work order
machine-learning model can apply data analysis to the captured data
to suggest improved work orders based on technicians' feedback and
dynamic modifications of work orders. For example, when a customer
reported that their internet connection was very slow, the work
order generating system previously created a work order that
included the following internet connection slowness repair work
plan and work steps. The work plan template included content for
internet connection slowness repair, and the work step templates
included content for record router model, check ethernet cable
connection, update router firmware, conduct wired speed test, and
conduct wireless speed test.
[0069] After 1,000 technicians completed these work steps, 500
technicians added a new work step to suggest that their customers
purchase a new router to replace the customer's existing router if
the customer's existing router was more than 5 years old. After
training on this data, the work order machine-learning model
updates the work step template with a new step for suggesting the
customer purchase a new router to replace the customer's existing
router. Furthermore, among the 500 cases when a technician
suggested that a customer purchase a new router to replace the
customer's existing router, 300 of the customers' existing routers
were more than 8 years old, and the customers' acceptance rate was
90% to purchase a new router to replace the customers' existing
routers that were more than 8 years old. However, for the remaining
200 customers' existing routers that were between 5 years old and 8
years old, the customers' acceptance rate was only 20% to purchase
new routers to replace their existing routers. Therefore, the work
order machine-learning model creates a new work plan template, and
conditionally creates a new work plan that includes the new work
step for suggesting that a customer purchase a new router to
replace the customer's existing router if the customer's existing
router is more than 8 years old. The work order generating system
uses the work plans, the work plan templates, the work steps, and
the work step templates and their relationships to gain insight
into the efficiency of the technicians' work and fine tune how
technicians can and should complete their work orders to improve
customer satisfaction.
[0070] The frames 200, 400, 430, 500, 530, 560, 600, 700, 730,
and/or 760 may be parts of larger display screens that include
fields for users to enter commands to create, retrieve, edit, and
store information. Because the frames 200, 400, 430, 500, 530, 560,
600, 700, 730, and/or 760 are samples, the frames 200, 400, 430,
500, 530, 560, 600, 700, 730, and/or 760 could vary greatly in
appearance. For example, the relative sizes and positioning of the
graphical images are not important to the practice of the present
disclosure. The frames 200, 400, 430, 500, 530, 560, 600, 700, 730,
and/or 760 may be depicted by any visual display, but they are
preferably depicted by a computer screen. The frames 200, 400, 430,
500, 530, 560, 600, 700, 730, and/or 760 could also be output as
reports and printed or saved in electronic formats, such as
PDF.
[0071] The frames 200, 400, 430, 500, 530, 560, 600, 700, 730,
and/or 760 may be parts of a personal computer system and/or a
network, and operated from system data received by the network,
and/or on the Internet. The frames 200, 400, 430, 500, 530, 560,
600, 700, 730, and/or 760 may be navigable by a user. Typically, a
user can employ a touch screen input, voice command, or a mouse
input device to point-and-click to locations on the frames 200,
400, 430, 500, 530, 560, 600, 700, 730, and/or 760 to manage the
graphical images on the frames 200, 400, 430, 500, 530, 560, 600,
700, 730, and/or 760. Alternately, a user can employ directional
indicators, or other input devices such as a keyboard. The
graphical images depicted by the frames 200, 400, 430, 500, 530,
560, 600, 700, 730, and/or 760 are examples, as the frames 200,
400, 430, 500, 530, 560, 600, 700, 730, and/or 760 may include much
greater amounts of graphical images. The frames 200, 400, 430, 500,
530, 560, 600, 700, 730, and/or 760 may also include fields in
which a user can input information.
[0072] The method 100 may be repeated as desired. Although this
disclosure describes the blocks 102-134 executing in a particular
order, the blocks 102-134 may be executed in a different order. In
other implementations, each of the blocks 102-134 may also be
executed in combination with other blocks and/or some blocks may be
divided into a different set of blocks.
System Overview
[0073] FIG. 8 illustrates a block diagram of an environment 810
wherein an on-demand database service might be used. The
environment 810 may include user systems 812, a network 814, a
system 816, a processor system 817, an application platform 818, a
network interface 820, a tenant data storage 822, a system data
storage 824, program code 826, and a process space 828. In other
embodiments, the environment 810 may not have all of the components
listed and/or may have other elements instead of, or in addition
to, those listed above.
[0074] The environment 810 is an environment in which an on-demand
database service exists. A user system 812 may be any machine or
system that is used by a user to access a database user system. For
example, any of the user systems 812 may be a handheld computing
device, a mobile phone, a laptop computer, a work-station, and/or a
network of computing devices. As illustrated in FIG. 8 (and in more
detail in FIG. 9) the user systems 812 might interact via the
network 814 with an on-demand database service, which is the system
816.
[0075] An on-demand database service, such as the system 816, is a
database system that is made available to outside users that do not
need to necessarily be concerned with building and/or maintaining
the database system, but instead may be available for their use
when the users need the database system (e.g., on the demand of the
users). Some on-demand database services may store information from
one or more tenants stored into tables of a common database image
to form a multi-tenant database system (MTS). Accordingly, the
"on-demand database service 816" and the "system 816" will be used
interchangeably herein. A database image may include one or more
database objects. A relational database management system (RDMS) or
the equivalent may execute storage and retrieval of information
against the database object(s). The application platform 818 may be
a framework that allows the applications of the system 816 to run,
such as the hardware and/or software, e.g., the operating system.
In an embodiment, the on-demand database service 816 may include
the application platform 818 which enables creation, managing and
executing one or more applications developed by the provider of the
on-demand database service, users accessing the on-demand database
service via user systems 812, or third-party application developers
accessing the on-demand database service via the user systems
812.
[0076] The users of the user systems 812 may differ in their
respective capacities, and the capacity of a particular user system
812 might be entirely determined by permissions (permission levels)
for the current user. For example, where a salesperson is using a
particular user system 812 to interact with the system 816, that
user system 812 has the capacities allotted to that salesperson.
However, while an administrator is using that user system 812 to
interact with the system 816, that user system 812 has the
capacities allotted to that administrator. In systems with a
hierarchical role model, users at one permission level may have
access to applications, data, and database information accessible
by a lower permission level user, but may not have access to
certain applications, database information, and data accessible by
a user at a higher permission level. Thus, different users will
have different capabilities with regard to accessing and modifying
application and database information, depending on a user's
security or permission level.
[0077] The network 814 is any network or combination of networks of
devices that communicate with one another. For example, the network
814 may be any one or any combination of a LAN (local area
network), WAN (wide area network), telephone network, wireless
network, point-to-point network, star network, token ring network,
hub network, or other appropriate configuration. As the most common
type of computer network in current use is a TCP/IP (Transfer
Control Protocol and Internet Protocol) network, such as the global
internetwork of networks often referred to as the "Internet" with a
capital "I," that network will be used in many of the examples
herein. However, it should be understood that the networks that the
one or more implementations might use are not so limited, although
TCP/IP is a frequently implemented protocol.
[0078] The user systems 812 might communicate with the system 816
using TCP/IP and, at a higher network level, use other common
Internet protocols to communicate, such as HTTP, FTP, AFS, WAP,
etc. In an example where HTTP is used, the user systems 812 might
include an HTTP client commonly referred to as a "browser" for
sending and receiving HTTP messages to and from an HTTP server at
the system 816. Such an HTTP server might be implemented as the
sole network interface between the system 816 and the network 814,
but other techniques might be used as well or instead. In some
implementations, the interface between the system 816 and the
network 814 includes load sharing functionality, such as
round-robin HTTP request distributors to balance loads and
distribute incoming HTTP requests evenly over a plurality of
servers. At least as for the users that are accessing that server,
each of the plurality of servers has access to the MTS' data;
however, other alternative configurations may be used instead.
[0079] In one embodiment, the system 816, shown in FIG. 8,
implements a web-based customer relationship management (CRM)
system. For example, in one embodiment, the system 816 includes
application servers configured to implement and execute CRM
software applications as well as provide related data, code, forms,
webpages and other information to and from the user systems 812 and
to store to, and retrieve from, a database system related data,
objects, and Webpage content. With a multi-tenant system, data for
multiple tenants may be stored in the same physical database
object, however, tenant data typically is arranged so that data of
one tenant is kept logically separate from that of other tenants so
that one tenant does not have access to another tenant's data,
unless such data is expressly shared. In certain embodiments, the
system 816 implements applications other than, or in addition to, a
CRM application. For example, the system 816 may provide tenant
access to multiple hosted (standard and custom) applications,
including a CRM application. User (or third party developer)
applications, which may or may not include CRM, may be supported by
the application platform 818, which manages creation, storage of
the applications into one or more database objects and executing of
the applications in a virtual machine in the process space of the
system 816.
[0080] One arrangement for elements of the system 816 is shown in
FIG. 8, including the network interface 820, the application
platform 818, the tenant data storage 822 for tenant data 823, the
system data storage 824 for system data 825 accessible to the
system 816 and possibly multiple tenants, the program code 826 for
implementing various functions of the system 816, and the process
space 828 for executing MTS system processes and tenant-specific
processes, such as running applications as part of an application
hosting service. Additional processes that may execute on the
system 816 include database indexing processes.
[0081] Several elements in the system shown in FIG. 8 include
conventional, well-known elements that are explained only briefly
here. For example, each of the user systems 812 could include a
desktop personal computer, workstation, laptop, PDA, cell phone, or
any wireless access protocol (WAP) enabled device or any other
computing device capable of interfacing directly or indirectly to
the Internet or other network connection. Each of the user systems
812 typically runs an HTTP client, e.g., a browsing program, such
as Microsoft's Internet Explorer browser, Netscape's Navigator
browser, Opera's browser, or a WAP-enabled browser in the case of a
cell phone, PDA or other wireless device, or the like, allowing a
user (e.g., subscriber of the multi-tenant database system) of the
user systems 812 to access, process and view information, pages and
applications available to it from the system 816 over the network
814. Each of the user systems 812 also typically includes one or
more user interface devices, such as a keyboard, a mouse,
trackball, touch pad, touch screen, pen or the like, for
interacting with a graphical user interface (GUI) provided by the
browser on a display (e.g., a monitor screen, LCD display, etc.) in
conjunction with pages, forms, applications and other information
provided by the system 816 or other systems or servers. For
example, the user interface device may be used to access data and
applications hosted by the system 816, and to perform searches on
stored data, and otherwise allow a user to interact with various
GUI pages that may be presented to a user. As discussed above,
embodiments are suitable for use with the Internet, which refers to
a specific global internetwork of networks. However, it should be
understood that other networks may be used instead of the Internet,
such as an intranet, an extranet, a virtual private network (VPN),
a non-TCP/IP based network, any LAN or WAN or the like.
[0082] According to one embodiment, each of the user systems 812
and all of its components are operator configurable using
applications, such as a browser, including computer code run using
a central processing unit such as an Intel Pentium.RTM. processor
or the like. Similarly, the system 816 (and additional instances of
an MTS, where more than one is present) and all of their components
might be operator configurable using application(s) including
computer code to run using a central processing unit such as the
processor system 817, which may include an Intel Pentium.RTM.
processor or the like, and/or multiple processor units. A computer
program product embodiment includes a machine-readable storage
medium (media) having instructions stored thereon/in which may be
used to program a computer to perform any of the processes of the
embodiments described herein. Computer code for operating and
configuring the system 816 to intercommunicate and to process
webpages, applications and other data and media content as
described herein are preferably downloaded and stored on a hard
disk, but the entire program code, or portions thereof, may also be
stored in any other volatile or non-volatile memory medium or
device as is well known, such as a ROM or RAM, or provided on any
media capable of storing program code, such as any type of rotating
media including floppy disks, optical discs, digital versatile disk
(DVD), compact disk (CD), micro-drive, and magneto-optical disks,
and magnetic or optical cards, nano-systems (including molecular
memory ICs), or any type of media or device suitable for storing
instructions and/or data. Additionally, the entire program code, or
portions thereof, may be transmitted and downloaded from a software
source over a transmission medium, e.g., over the Internet, or from
another server, as is well known, or transmitted over any other
conventional network connection as is well known (e.g., extranet,
VPN, LAN, etc.) using any communication medium and protocols (e.g.,
TCP/IP, HTTP, HTTPS, Ethernet, etc.) as are well known. It will
also be appreciated that computer code for implementing embodiments
may be implemented in any programming language that may be executed
on a client system and/or server or server system such as, for
example, C, C++, HTML, any other markup language, Java.TM.,
JavaScript, ActiveX, any other scripting language, such as
VBScript, and many other programming languages as are well known
may be used. (Java.TM. is a trademark of Sun Microsystems,
Inc.).
[0083] According to one embodiment, the system 816 is configured to
provide webpages, forms, applications, data and media content to
the user (client) systems 812 to support the access by the user
systems 812 as tenants of the system 816. As such, the system 816
provides security mechanisms to keep each tenant's data separate
unless the data is shared. If more than one MTS is used, they may
be located in close proximity to one another (e.g., in a server
farm located in a single building or campus), or they may be
distributed at locations remote from one another (e.g., one or more
servers located in city A and one or more servers located in city
B). As used herein, each MTS could include one or more logically
and/or physically connected servers distributed locally or across
one or more geographic locations. Additionally, the term "server"
is meant to include a computer system, including processing
hardware and process space(s), and an associated storage system and
database application (e.g., OODBMS or RDBMS) as is well known in
the art. It should also be understood that "server system" and
"server" are often used interchangeably herein. Similarly, the
database object described herein may be implemented as single
databases, a distributed database, a collection of distributed
databases, a database with redundant online or offline backups or
other redundancies, etc., and might include a distributed database
or storage network and associated processing intelligence.
[0084] FIG. 9 also illustrates the environment 810. However, in
FIG. 9 elements of the system 816 and various interconnections in
an embodiment are further illustrated. FIG. 9 shows that the each
of the user systems 812 may include a processor system 812A, a
memory system 812B, an input system 812C, and an output system
812D. FIG. 9 shows the network 814 and the system 816. FIG. 9 also
shows that the system 816 may include the tenant data storage 822,
the tenant data 823, the system data storage 824, the system data
825, a User Interface (UI) 930, an Application Program Interface
(API) 932, a PL/SOQL 934, save routines 936, an application setup
mechanism 938, applications servers 900.sub.1-900.sub.N, a system
process space 902, tenant process spaces 904, a tenant management
process space 910, a tenant storage area 912, a user storage 914,
and application metadata 916. In other embodiments, the environment
810 may not have the same elements as those listed above and/or may
have other elements instead of, or in addition to, those listed
above.
[0085] The user systems 812, the network 814, the system 816, the
tenant data storage 822, and the system data storage 824 were
discussed above in FIG. 8. Regarding the user systems 812, the
processor system 812A may be any combination of one or more
processors. The memory system 812B may be any combination of one or
more memory devices, short-term, and/or long-term memory. The input
system 812C may be any combination of input devices, such as one or
more keyboards, mice, trackballs, scanners, cameras, and/or
interfaces to networks. The output system 812D may be any
combination of output devices, such as one or more monitors,
printers, and/or interfaces to networks. As shown by FIG. 9, the
system 816 may include the network interface 820 (of FIG. 8)
implemented as a set of HTTP application servers 900, the
application platform 818, the tenant data storage 822, and the
system data storage 824. Also shown is the system process space
902, including individual tenant process spaces 904 and the tenant
management process space 910. Each application server 900 may be
configured to access tenant data storage 822 and the tenant data
823 therein, and the system data storage 824 and the system data
825 therein to serve requests of the user systems 812. The tenant
data 823 might be divided into individual tenant storage areas 912,
which may be either a physical arrangement and/or a logical
arrangement of data. Within each tenant storage area 912, the user
storage 914 and the application metadata 916 might be similarly
allocated for each user. For example, a copy of a user's most
recently used (MRU) items might be stored to the user storage 914.
Similarly, a copy of MRU items for an entire organization that is a
tenant might be stored to the tenant storage area 912. The UI 930
provides a user interface and the API 932 provides an application
programmer interface to the system 816 resident processes to users
and/or developers at the user systems 812. The tenant data and the
system data may be stored in various databases, such as one or more
Oracle.TM. databases.
[0086] The application platform 818 includes the application setup
mechanism 938 that supports application developers' creation and
management of applications, which may be saved as metadata into the
tenant data storage 822 by the save routines 936 for execution by
subscribers as one or more tenant process spaces 904 managed by the
tenant management process 910 for example. Invocations to such
applications may be coded using the PL/SOQL 934 that provides a
programming language style interface extension to the API 932. A
detailed description of some PL/SOQL language embodiments is
discussed in commonly owned U.S. Pat. No. 7,730,478 entitled,
METHOD AND SYSTEM FOR ALLOWING ACCESS TO DEVELOPED APPLICATIONS VIA
A MULTI-TENANT ON-DEMAND DATABASE SERVICE, by Craig Weissman, filed
Sep. 21, 2007, which is incorporated in its entirety herein for all
purposes. Invocations to applications may be detected by one or
more system processes, which manages retrieving the application
metadata 916 for the subscriber making the invocation and executing
the metadata as an application in a virtual machine.
[0087] Each application server 900 may be communicably coupled to
database systems, e.g., having access to the system data 825 and
the tenant data 823, via a different network connection. For
example, one application server 900.sub.1 might be coupled via the
network 814 (e.g., the Internet), another application server
900.sub.N-1 might be coupled via a direct network link, and another
application server 900.sub.N might be coupled by yet a different
network connection. Transfer Control Protocol and Internet Protocol
(TCP/IP) are typical protocols for communicating between
application servers 900 and the database system. However, it will
be apparent to one skilled in the art that other transport
protocols may be used to optimize the system depending on the
network interconnect used.
[0088] In certain embodiments, each application server 900 is
configured to handle requests for any user associated with any
organization that is a tenant. Because it is desirable to be able
to add and remove application servers from the server pool at any
time for any reason, there is preferably no server affinity for a
user and/or organization to a specific application server 900. In
one embodiment, therefore, an interface system implementing a load
balancing function (e.g., an F5 Big-IP load balancer) is
communicably coupled between the application servers 900 and the
user systems 812 to distribute requests to the application servers
900. In one embodiment, the load balancer uses a least connections
algorithm to route user requests to the application servers 900.
Other examples of load balancing algorithms, such as round robin
and observed response time, also may be used. For example, in
certain embodiments, three consecutive requests from the same user
could hit three different application servers 900, and three
requests from different users could hit the same application server
900. In this manner, the system 816 is multi-tenant, wherein the
system 816 handles storage of, and access to, different objects,
data and applications across disparate users and organizations.
[0089] As an example of storage, one tenant might be a company that
employs a sales force where each salesperson uses the system 816 to
manage their sales process. Thus, a user might maintain contact
data, leads data, customer follow-up data, performance data, goals
and progress data, etc., all applicable to that user's personal
sales process (e.g., in the tenant data storage 822). In an example
of a MTS arrangement, since all of the data and the applications to
access, view, modify, report, transmit, calculate, etc., may be
maintained and accessed by a user system having nothing more than
network access, the user can manage his or her sales efforts and
cycles from any of many different user systems. For example, if a
salesperson is visiting a customer and the customer has Internet
access in their lobby, the salesperson can obtain critical updates
as to that customer while waiting for the customer to arrive in the
lobby.
[0090] While each user's data might be separate from other users'
data regardless of the employers of each user, some data might be
organization-wide data shared or accessible by a plurality of users
or all of the users for a given organization that is a tenant.
Thus, there might be some data structures managed by the system 816
that are allocated at the tenant level while other data structures
might be managed at the user level. Because an MTS might support
multiple tenants including possible competitors, the MTS should
have security protocols that keep data, applications, and
application use separate. Also, because many tenants may opt for
access to an MTS rather than maintain their own system, redundancy,
up-time, and backup are additional functions that may be
implemented in the MTS. In addition to user-specific data and
tenant specific data, the system 816 might also maintain system
level data usable by multiple tenants or other data. Such system
level data might include industry reports, news, postings, and the
like that are sharable among tenants.
[0091] In certain embodiments, the user systems 812 (which may be
client systems) communicate with the application servers 900 to
request and update system-level and tenant-level data from the
system 816 that may require sending one or more queries to the
tenant data storage 822 and/or the system data storage 824. The
system 816 (e.g., an application server 900 in the system 816)
automatically generates one or more SQL statements (e.g., one or
more SQL queries) that are designed to access the desired
information. The system data storage 824 may generate query plans
to access the requested data from the database.
[0092] Each database can generally be viewed as a collection of
objects, such as a set of logical tables, containing data fitted
into predefined categories. A "table" is one representation of a
data object, and may be used herein to simplify the conceptual
description of objects and custom objects. It should be understood
that "table" and "object" may be used interchangeably herein. Each
table generally contains one or more data categories logically
arranged as columns or fields in a viewable schema. Each row or
record of a table contains an instance of data for each category
defined by the fields. For example, a CRM database may include a
table that describes a customer with fields for basic contact
information such as name, address, phone number, fax number, etc.
Another table might describe a purchase order, including fields for
information such as customer, product, sale price, date, etc. In
some multi-tenant database systems, standard entity tables might be
provided for use by all tenants. For CRM database applications,
such standard entities might include tables for Account, Contact,
Lead, and Opportunity data, each containing pre-defined fields. It
should be understood that the word "entity" may also be used
interchangeably herein with "object" and "table".
[0093] In some multi-tenant database systems, tenants may be
allowed to create and store custom objects, or they may be allowed
to customize standard entities or objects, for example by creating
custom fields for standard objects, including custom index fields.
U.S. Pat. No. 7,779,039, filed Apr. 2, 2004, entitled "Custom
Entities and Fields in a Multi-Tenant Database System", which is
hereby incorporated herein by reference, teaches systems and
methods for creating custom objects as well as customizing standard
objects in a multi-tenant database system. In certain embodiments,
for example, all custom entity data rows are stored in a single
multi-tenant physical table, which may contain multiple logical
tables per organization. It is transparent to customers that their
multiple "tables" are in fact stored in one large table or that
their data may be stored in the same table as the data of other
customers.
[0094] While one or more implementations have been described by way
of example and in terms of the specific embodiments, it is to be
understood that one or more implementations are not limited to the
disclosed embodiments. To the contrary, it is intended to cover
various modifications and similar arrangements as would be apparent
to those skilled in the art. Therefore, the scope of the appended
claims should be accorded the broadest interpretation so as to
encompass all such modifications and similar arrangements.
* * * * *