U.S. patent application number 11/782059 was filed with the patent office on 2008-03-27 for methods, systems, and computer-readable mediums for providing persisting and continuously updating search folders.
This patent application is currently assigned to Microsoft Corporation. Invention is credited to Julia Cai, Jensen M. Harris, Richard Hank Leukart, Jason V. Morse, Jesse Clay Satterfield, Jiaxin (Jesse) Wang.
Application Number | 20080077571 11/782059 |
Document ID | / |
Family ID | 39530101 |
Filed Date | 2008-03-27 |
United States Patent
Application |
20080077571 |
Kind Code |
A1 |
Harris; Jensen M. ; et
al. |
March 27, 2008 |
Methods, Systems, and Computer-Readable Mediums for Providing
Persisting and Continuously Updating Search Folders
Abstract
Providing persisting search folders within a computer that
continuously identify data items having metadata matching a query
of search criteria. A query of search criteria formulated via a
graphical user interface is applied to a search filter to create a
search folder. When the search folder is made live, the search
filter is used to search one or more data stores for data items
having metadata matching the query of search criteria. Upon finding
these data items, the search folder is populated with a link to
each data item having metadata matching the query of search
criteria. The search folder detects when any new data items are
added to a data store and when a change occurs to any metadata of
data items previously stored in a data store. Upon detection, the
search folder store links to matching new or changed data
items.
Inventors: |
Harris; Jensen M.;
(Kirkland, WA) ; Leukart; Richard Hank; (Seattle,
WA) ; Wang; Jiaxin (Jesse); (Redmond, WA) ;
Satterfield; Jesse Clay; (Seattle, WA) ; Cai;
Julia; (Issaquah, WA) ; Morse; Jason V.;
(Bellevue, WA) |
Correspondence
Address: |
MERCHANT & GOULD (MICROSOFT)
P.O. BOX 2903
MINNEAPOLIS
MN
55402-0903
US
|
Assignee: |
Microsoft Corporation
Redmond
WA
|
Family ID: |
39530101 |
Appl. No.: |
11/782059 |
Filed: |
July 24, 2007 |
Related U.S. Patent Documents
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Application
Number |
Filing Date |
Patent Number |
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10741407 |
Dec 19, 2003 |
|
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11782059 |
Jul 24, 2007 |
|
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60484437 |
Jul 1, 2003 |
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Current U.S.
Class: |
1/1 ;
707/999.005; 707/E17.014; 707/E17.108 |
Current CPC
Class: |
Y10S 707/99934 20130101;
G06F 16/951 20190101; Y10S 707/99935 20130101; Y10S 707/99932
20130101; Y10S 707/99933 20130101 |
Class at
Publication: |
707/005 ;
707/E17.014 |
International
Class: |
G06F 17/30 20060101
G06F017/30 |
Claims
1.-31. (canceled)
32. A method of providing a virtual folder within at least one
computer, the method comprising: continuously identifying data
items in a datastore that satisfy a first query; providing a first
virtual folder, the virtual folder comprising a collection of links
to the data items that satisfy the first query; continuously
identifying data items in a datastore that satisfy a second query;
providing a second virtual folder comprising a collection of links
to the data items that satisfy the second query wherein at least
one link in the second virtual folder refers to a data item that is
also referred to by a link in the first virtual folder; and storing
a modified version of the data item referred to by a link.
33. The method of claim 32 further comprising updating the
collection of at least one link to include a new data item and its
associated link, the new data item being placed in the datastore
that satisfies the query of search criteria.
34. The method of claim 32 wherein modifying the at least one of
the identified data items includes deleting the at least one of the
data items from the datastore, and in response to deleting the at
least one of the data items, the method further comprising updating
at least one of the collection of links that contain the at least
one of the data items to remove the link to the deleted at least
one of the data items.
35. The method of claim 32 further comprising providing a MAPI
interface to the virtual folder.
36. The method of claim 32 further comprising displaying to the
user the collection of at least one links as a list of datastore
items.
37. The method of claim 32 wherein the data items contain at least
one email having a body and subject wherein identifying includes
matching the search criteria with a specific word in the body or
the subject of the email.
38. The method of claim 32 further comprising deleting the
collection of at least one link; and not deleting the data items
referenced by the one or more links.
39. A computer-readable medium which stores a set of instructions
which when executed performs a method for saving search criteria
from an email search, the method executed by the set of
instructions comprising: receiving a query specifying metadata
search parameters; associating the query with a first virtual
folder; continuously updating the first virtual folder to store
links to data items that currently satisfy the search criteria; and
modifying at least one of the data items that satisfy the search
criteria via the links in the virtual folder.
40. The computer-readable medium of claim 39 wherein receiving the
query includes receiving a find operation.
41. The computer-readable medium of claim 39 further comprising
creating the first virtual folder as a MAPI folder.
42. The computer-readable medium of claim 39 further comprising
populating a second virtual folder with at least one link that
references the data item in the datastore;
43. The computer-readable medium of claim 42 further comprising
deleting the second virtual folder and the links contained therein;
and maintaining the data items referenced by the links in the first
virtual folder.
44. The computer-readable medium of claim 39 wherein the steps of
receiving, saving and modifying occur on a remote computer, and the
method further comprising sending the query of search criteria from
a local computer.
45. A system for searching a datastore, the system comprising: a
memory storage; and a processing unit coupled to the memory
storage, wherein the processing unit is operative to: provide a
first user interface element capable of being continuously updated
to display a search folder which contains links to data items in a
datastore that satisfy at least one search criterion, provide a
second user interface element capable of displaying a search
criteria which controls the search criteria for the search folder,
and provide a third user interface element capable of instructing a
datastore to modify a data item referred to by a link contained in
the search folder.
46. The system of claim 45 wherein the datastore resides on a first
memory storage coupled to a processing unit, and the first, second,
and third user interface elements resides on a second memory
storage coupled to a processing unit different than the first
memory storage coupled to a processing unit.
47. The system of claim 45 wherein the system is further operative
to provide a search user interface element that indicates to the
user that the current search criteria is to be saved as a search
folder.
48. The system of claim 45 wherein the system is further operative
to provide a MAPI folder that stores the links.
49. The system of claim 45 wherein the datastore contains one or
more email data items.
50. The system of claim 45 wherein the system is further operative
to provide a fourth user interface element capable of deleting the
search folder and the links without deleting the data items stored
in the datastore.
51. The system of claim 45 wherein the system is further operative
to provide: a search user interface element that indicates to the
user that the current search criteria is to be saved as a search
folder, a MAPI folder that stores the links, and wherein the
datastore contains one or more email data items.
Description
CROSS-REFERENCE TO RELATED APPLICATIONS
[0001] This application is a continuation of co-pending U.S.
application Ser. No. 10/741,407 entitled "Methods, Systems, and
Computer-Readable Mediums for Providing Persisting and Continuously
Updating Search Folders" filed Dec. 19, 2003, which claims priority
to U.S. Provisional Application No. 60/484,437 entitled "Combined
Outlook Bar and Folder List; Automatic Grouping; Adaptive
Multi-Line View; Threaded View with Easier Access to All New Email;
Search Folders" filed on Jul. 1, 2003, both of which are
incorporated herein by reference.
FIELD OF THE INVENTION
[0002] The present invention relates to the field of routing
electronic messages. More particularly the present invention
relates to the storage and retrieval of electronic messages through
links stored in search folders.
BACKGROUND
[0003] Among the most useful developments in modern times is the
use of electronic mail or messages (email) for efficient
correspondence around the world. As numerous email items accumulate
in the inbox or data store for a user, attempts are made to sort
the items by priority, follow-up, alphabetically, or by filing the
emails in folders for future reference or follow-up. Manually
filing emails in folders can be an undesirable and costly activity
yielding fruitless results. Frequently emails sought for retrieval
cannot be found easily or at all because a user may not remember
where the email is filed or located.
[0004] Previous email applications have the capability to auto-file
and search for email items meeting user specified search criteria,
however auto-file rules scatter a user's messages to different
folders before they have been viewed. Furthermore, the search
filters have complicated dialogs and the searches are time
consuming and costly when run repeatedly. This process of sorting,
filing, and retrieving emails is labor intensive and time consuming
thereby hindering the utility of existing email applications. This
problem is further complicated by the incapability of email items
to exist in more than one folder without copying the item to
multiple folders. When email items are copied to multiple folders
and one copy is updated or deleted the other copies are stored in
their original form thereby leading to confusion and a waste of
memory.
[0005] Accordingly, there is a need for a method, system, and
computer-readable medium for providing persisting and continuously
updating search folders that allow for efficient, consistent, and
user-friendly organization and reorganization of email items. It is
with respect to these and other considerations that the present
invention has been made.
SUMMARY
[0006] Embodiments of the present invention are directed to
methods, systems, and computer-readable mediums for providing a
persisting search folder within a computer that continuously
identifies data items that have metadata matching a query of search
criteria. The data items may include emails, computer program
files, electronic journal entries, electronic task lists, meeting
requests, appointments, electronic contacts, and electronic notes.
A search folder is created by applying a query of search criteria,
selected or formulated via a graphical user interface, to a search
filter. Once the search folder has been created, the search folder
is made live by default or by a user requesting access by clicking
on a search folder icon. When the search folder is made live, the
search filter is used to populate the search folder by searching
one more data stores for data items having metadata matching the
query of search criteria. When these data items are identified, a
link to each data item having matching metadata is stored in the
search folder to populate the search folder. Links to the same data
item may coexist in multiple search folders as long as the data
item has metadata matching the queries of search criteria for each
search folder.
[0007] According to other aspects of the present invention, upon
detecting new data items added to a data store or a change to the
metadata of data items previously stored in the data store, the
search folder continuously applies the search filter to the new or
changed data items. Upon identifying new or changed data items
having metadata matching the query of search criteria for the
search folder, the search folder is updated by storing links to
these data items in the search folder. Also, upon identifying a
previously stored data item having changed metadata that no longer
matches the query of search criteria, the search filter removes the
link to these data items from the search folder. This persistent
application of a search filter allows for a continuous update to
the contents of a live search folder.
[0008] According to still other aspects of the present invention
when a user requests access to the search folder, each link stored
in the search folder is displayed via the graphical user interface.
The user may then select links from the display by clicking on a
link to retrieve the data item matching the query of search
criteria populating the search folder. Also, each search folder is
represented by a search folder icon and a search folder title in
the graphical user interface displayed on the computer. When a
search folder is made live, the text of the search folder title is
changed from italic, representing that the search folder is dead,
to non-italic representing that the search folder is live. Search
folders that are created but remain dead are not populated and are
thus, prevented from utilizing computer processor cycles to search
and populate until being made live. Search filters of dead search
folders are also prevented from being continuously applied to new
electronic messages arriving and previously stored electronic
messages having changed metadata.
[0009] According to another aspect of the present invention,
queries of search criteria may be ready-made and selected by the
user selecting a template via a graphical user interface listing
templates. Each template represents a query of search criteria for
a search folder that may be a ready-made query of search criteria
or a ready-made query of search criteria having specified inputs.
In the case of email data items, a specialized input may be the
names of email senders or the memory size of an email. It should be
appreciated that when multiple specified inputs are received in the
query of search criteria, the multiple specified inputs may be
queried in an `or` format or an `and` format. Furthermore in the
email context, in addition to having a link stored in the search
folder, new emails having metadata matching a query of search
criteria are also identified and delivered to an inbox of the user.
It should also be appreciated that a search folder created on one
client computer may roam with a profile of the user when the user
logs on to a different client computer.
[0010] According to still other aspects a search may be conducted
within the search folder. When the search within the search folder
is stored as a new search folder, the new search folder contains
links to emails having metadata matching the search criteria of at
least two queries. The queries are combined in the new search
folder thereby presenting at least two views of the data store via
the new search folder. Additionally, emails may be moved from a
current search folder to a hard folder in the data store. When
emails are moved, the search filter still detects whether the email
continues to have metadata matching the query of search criteria
for the current search folder. In response to the email continuing
to have metadata matching the query of search criteria, the current
search folder retains a link to the email. It should also be
appreciated that in response to the deletion of a link to an email
from the search folder, the email and any links to the email are
deleted from the data store by which the search folder was
populated.
[0011] These and other features and advantages, which characterize
the present invention, will be apparent from a reading of the
following detailed description and a review of the associated
drawings. It is to be understood that both the foregoing general
description and the following detailed description are exemplary
and explanatory only and are not restrictive of the invention as
claimed.
BRIEF DESCRIPTION OF THE DRAWINGS
[0012] FIG. 1 is a block diagram showing the architecture of a
personal or server computer that provides an illustrative
environment for an embodiment of the present invention.
[0013] FIG. 2 is a simplified block diagram showing interaction
between a local computer and a remote server computer in an
embodiment of the present invention.
[0014] FIG. 3 is a computer screen display showing an illustrative
folder tree in an email navigation pane including a persisting list
of search folders available to a user for viewing according to an
embodiment of the present invention.
[0015] FIG. 4 is a computer screen display showing an illustrative
user interface menu for initiating the creation of a search folder
according to an embodiment of the present invention.
[0016] FIG. 5 is a computer screen display showing an illustrative
graphical user interface for selecting search folder templates that
aid in the creation of search folders according to an embodiment of
the present invention.
[0017] FIG. 6 is a computer screen display showing another view of
the illustrative user interface of FIG. 5 for a different user
selecting search folder templates that aid in the creation of
search folders according to an embodiment of the present
invention.
[0018] FIG. 7 is a computer screen display showing an illustrative
user interface for selecting or inputting one or more names, email
addresses, or distribution lists in a `Mail from specific people
and lists` search filter according to an embodiment of the present
invention.
[0019] FIG. 8 is a computer screen display showing illustrative
user interface for selecting or inputting one or more names, email
addresses, or distribution lists in a `Mail sent to a distribution
list or person` search folder according to an embodiment of the
present invention.
[0020] FIGS. 9A-9B are computer screen displays showing
illustrative user interfaces for creating a `Large mail messages`
search folder according to an embodiment of the present
invention.
[0021] FIGS. 10A-10B are computer screen displays showing
illustrative user interfaces for creating an `Old mail messages`
search folder according to an embodiment of the present
invention.
[0022] FIGS. 11A-11B are computer screen displays showing
illustrative user interfaces for creating a `Mail with specific
words` search folder according to an embodiment of the present
invention.
[0023] FIGS. 12A-12D are computer screen displays showing
illustrative user interfaces for creating a custom search folder
according to an embodiment of the present invention.
[0024] FIG. 13 is a computer screen display showing an illustrative
user interface menu for manipulating the contents of smart folders
according to an embodiment of the present invention.
[0025] FIG. 14 is a computer screen display showing the
illustrative user interface of FIG. 12B modified for changing a
search folder according to an embodiment of the present
invention.
[0026] FIGS. 15A-15B are computer screen displays showing
illustrative user interfaces for creating search folders from
`Find` and/or `Advanced Find` search results according to an
embodiment of the present invention.
[0027] FIG. 16 is an operational flow diagram illustrating a
routine for creating and updating search folders according to an
embodiment of the present invention.
DETAILED DESCRIPTION
[0028] As described briefly above, embodiments of the present
invention are directed to methods, systems, and computer-readable
mediums for providing persisting and continuously updating search
folders. Search folders are also referred to as smart or virtual
folders. In the following detailed description, references are made
to the accompanying drawings that form a part hereof, and in which
are shown by way of illustrations, specific embodiments or
examples. These embodiments may be combined, other embodiments may
be utilized, and structural changes may be made without departing
from the spirit or scope of the present invention. The following
detailed description is, therefore, not to be taken in a limiting
sense and a scope of the present invention is defined by the
appended claims and their equivalents.
[0029] Referring now to the drawings in which like numerals
represent like elements throughout the several figures, aspects of
the present invention and the exemplary operating environment will
be described. FIG. 1 and the following discussion are intended to
provide a brief, general description of a suitable computing
environment in which the invention may be implemented. While the
invention will be described in the general context of an
application program that runs on an operating system in conjunction
with a personal computer, those skilled in the art will recognize
that the invention also may be implemented in combination with
other program modules. Generally, program modules include routines,
programs, components, data structures, etc. that perform particular
tasks or implement particular abstract data types. Moreover, those
skilled in the art will appreciate that the invention may be
practiced with other computer system configurations, including
hand-held devices, multiprocessor systems, microprocessor-based or
programmable consumer electronics, cell phones, minicomputers,
mainframe computers, and the like. The invention may also be
practiced in distributed computing environments where tasks are
performed by remote processing devices that are linked through a
communications network. In a distributed computing environment,
program modules may be located in both local and remote memory
storage devices.
[0030] With reference to FIG. 1, an exemplary system for
implementing the invention includes a conventional personal or
client computer 20, including a processing unit 21, a system memory
22, and a system bus 23 that couples the system memory to the
processing unit 21. The system memory 22 includes read-only memory
(ROM) 24 and random access memory (RAM) 25. A basic input/output
system 26 (BIOS), containing the basic routines that help to
transfer information between elements within the personal computer
20, such as during start-up, is stored in ROM 24. The personal
computer 20 further includes data stores such as a hard disk 27, a
magnetic disk drive 28, e.g., to read from or write to a removable
disk 29, and an optical disk drive 30, e.g., for reading a CD-ROM
disk 31 or to read from or write to other optical media. The hard
disk 27, magnetic disk drive 28, and optical disk drive 30 are
connected to the system bus 23 by a hard disk drive interface 32, a
magnetic disk drive interface 33, and an optical drive interface
34, respectively. The drives and their associated computer-readable
media provide non-volatile storage for the personal computer 20.
Although the description of computer-readable media above refers to
a hard disk, a removable magnetic disk and a CD-ROM disk, it should
be appreciated by those skilled in the art that other types of
media which are readable by a computer, such as magnetic cassettes,
flash memory cards, digital video disks, Bernoulli cartridges, and
the like, may also be used in the exemplary operating
environment.
[0031] By way of example, and not limitation, computer-readable
media may comprise computer-storage media and communication media.
Computer storage media includes volatile and non-volatile,
removable and non-removable media implemented in any method or
technology for storage of information such as computer-readable
instructions, data structures, program modules or other data.
Computer storage media includes, but is not limited to, RAM, ROM,
EPROM, EEPROM, flash memory or other solid state memory technology,
CD-ROM, DVD, or other optical storage, magnetic cassettes, magnetic
tape, magnetic disk storage or other magnetic storage devices, or
any other medium which can be used to store the desired information
and which can be accessed by the computer.
[0032] Communication media typically embodies computer-readable
instructions, data structures, program modules or other data in a
modulated data signal such as carrier wave or other transport
mechanism and includes any information delivery media. The term
"modulated data signal" means a signal that has one or more of its
characteristics set or changed in such a manner as to encode
information in the signal. By way of example, and not limitation,
communication media includes wired media such as a wired network or
direct-wired connection, and wireless media such as acoustic, RF,
infrared, and other wireless media. Combinations of any of the
above should also be included within the scope of computer-readable
media. Computer-readable media may also be referred to as computer
program product.
[0033] A number of program modules may be stored in the drives and
RAM 25, including an operating system 35, one or more application
programs 100, such as an electronic messaging application program,
a web browser application program module 37, such as INTERNET
EXPLORER from MICROSOFT CORPORATION of Redmond, Wash., (or other
type of program module), application program data 107, such as
stored emails, and other program modules (not shown).
[0034] A user may enter commands and information into the personal
computer 20 through a keyboard 40 and pointing device, such as a
mouse 42. Other input devices (not shown) may include a microphone,
joystick, game pad, satellite dish, scanner, or the like. These and
other input devices are often connected to the processing unit 21
through a serial port interface 46 that is coupled to the system
bus, but may be connected by other interfaces, such as a game port
or a universal serial bus (USB). A monitor 47 or other type of
display device is also connected to the system bus 23 via an
interface, such as a video adapter 48. In addition to the monitor,
personal computers typically include other peripheral output
devices (not shown), such as speakers or printers.
[0035] The personal computer 20 may operate in a networked
environment using logical connections to one or more remote
computers, such as a remote computer 49. The remote computer 49 may
be a server, a router, a peer device or other common network node,
and typically includes many or all of the elements described
relative to the personal computer 20, although only a memory
storage device 50 has been illustrated in FIG. 1. The logical
connections depicted in FIG. 1 include a local area network (LAN)
51 and a wide area network (WAN) 52. Such networking environments
are commonplace in offices, enterprise-wide computer networks,
intranets and the Internet.
[0036] When used in a LAN networking environment, the personal
computer 20 is connected to the LAN 51 through a network interface
53. When used in a WAN networking environment, the personal
computer 20 typically includes a modem 54 or other means for
establishing communications over the WAN 52, such as the Internet.
The modem 54, which may be internal or external, is connected to
the system bus 23 via the serial port interface 46. In a networked
environment, program modules and data depicted relative to the
personal computer 20, or portions thereof, may be stored in the
remote memory storage device 50. It will be appreciated that the
network connections shown are exemplary and other means of
establishing a communications link between the computers may be
used.
[0037] FIG. 2 is a simplified block diagram showing interaction
between a local client computer 20 and a remote server computer 49
in an embodiment of the present invention. The messaging
application program 100, such as MICROSOFT OUTLOOK from MICROSOFT
CORPORATION of Redmond, Wash. and the messaging server application
program 102 such as MICROSOFT EXCHANGE from MICROSOFT CORPORATION
of Redmond, Wash., are computer software applications having
sufficient computer executable instructions for supporting email
messaging activity and for providing, populating, and updating
search folders. According to an embodiment of the present
invention, the search folders 203 may be created and stored on the
client computer 20 and/or on the server computer 49. The search
folders 203 are virtual messaging application program interface
(MAPI) folders that contain links to all data items that meet or
match a specific query of search criteria with a data store 105
and/or a data store 107. The data store 105 contains a cached
version of data items stored in the data store 107 and associated
with a user of the client computer 20, such as in MICROSOFT OUTLOOK
offline files and offline personal folders from MICROSOFT
CORPORATION of Redmond, Wash. Thus, search folders may access
either or both data stores 105 and 107 to conduct populating
queries.
[0038] For example, in an offline scenario a search folder 203A may
be created on the client computer 20. In response to a user seeking
access to the search folder 203A, a search filter will
automatically populate the search folder 203A by sorting the data
items in the local data store 105. The data items, such as emails,
are sorted based on contents or metadata found in one or more of
the data item fields. Links to the data items matching the query of
search criteria applied to the search filter for the search folder
203A will populate the search folder 203A. Additionally, the search
filter continues to filter links to any new or changed data items
matching the search criteria into the search folder 203A.
[0039] Alternatively, in an online scenario, the same search folder
203A may be created on the remote server computer 49. When a user
requests access to the search folder 203A via the client computer
20, a search filter for search folder 203A sorts the data items
stored in the data store 107 that are associated with the user.
Links to the data items matching the search query automatically
populate the search folder 203A. Although the user interfaces with
the search folder 203A from the client computer 20, the searching
and updating takes place on the remote server computer 49.
[0040] FIG. 3 is a computer screen display 300 (hereinafter display
300) showing an illustrative folder tree in an email navigation
pane including a list of search folders available to a user for
viewing according to an embodiment of the present invention. A user
may view and navigate through a current search folder inventory
from the display 300. A section for favorite or frequently accessed
folders may include search folders. For instance, both an `Unread
or For Follow Up` search folder 302, containing links to emails
marked as unread or marked for follow up, and a `For Follow Up`
search folder 304 are displayed in the `Favorite Folders` section
of the display 300 and in the `All Mail Folders` section of the
display 300.
[0041] As shown in FIG. 3, each search folder has a distinctive
icon and a title that identifies the type, contents, and status of
the folder. For instance, the `For Follow up` search folder 304,
containing links to emails marked for follow up, has the
distinctive search folder icon and the title is in a bold
non-italic text indicating that the folder is live and populated
with links to emails of the user marked for follow up. The number
nine (9) next to the title may indicate the number of unread links
in the search folder 304 or the number of links stored in the
search folder 304. A main search folder listing 306 is available
inside the folder tree of a mailbox 305 belonging to a user.
Opening the main search folder listing 306, gives a user access to
a list of all the search folders created in the user's email
profile. It should be appreciated that the search folders listed in
a user's profile roam with the user when the user logs on to a
different client computer.
[0042] Search folders with italic titles, such as the `Unread Mail`
search folder 308, are created but inactive or dead because a user
has not requested access to view the contents of the search folder.
A created search folder is made live by a request for access to its
contents by clicking on the icon. After the search folder is made
live the folder is populated and the title text is changed to
non-italic text, in this case bold. Bold text may indicate that
there are unread contents in the search folder or that there are
contents in the search folder. When links to new or changed data
items arrive at the search folder the distinctive search folder
icon animates and the quantity of unread data items or data items
in the folder increments as notification to the user.
[0043] FIG. 4 is a computer screen display 400 showing an
illustrative user interface menu for initiating the creation of a
search folder according to an embodiment of the present invention.
A user can create a search folder by selecting the menu commands
File, New 402, and search folder 404. In the alternative, a search
folder may be created by saving an `Advanced Find` as a search
folder or from a context menu on an existing search folder.
Additional details regarding the creation of search folders will be
described below with respect to FIGS. 14A and 15A-B.
[0044] FIG. 5 is a computer screen display showing an illustrative
graphical user interface 500 for selecting search folder templates
that aid in the creation of search folders according to an
embodiment of the present invention. The user interface 500 is
displayed in response to a user making a request to create a search
folder as described in FIG. 4. Instead of displaying a complicated
search filter to the user, a set of easy, ready-made templates are
displayed to help the user set up search folders for the most
common data items (emails) a user may want to view. The search
folder templates may be sorted within the user interface 500 by
category. One category may be a `Reading Mail` category 502 that
includes search folders for emails especially marked for reading,
importance, or follow up. For instance, when the `Unread Mail`
template 518 is selected by a user the messaging application
creates a search folder with a search filter that may query the
data stores 105/55 for emails marked as unread and store links the
those emails in the search folder 308. The search folder 308 is
where all unread emails may be viewed in one place.
[0045] Similarly, when the `For Follow Up` template 524 is
selected, the messaging application 100/102 creates a search folder
304 that stores links to emails marked for follow up. Additionally,
a `Mail either unread or flagged for follow up` template 526 may be
selected. This template combines the templates 518 and 524 in an
`OR` query to store both links to emails marked for follow up and
links to emails marked as unread in the search folder 302. Other
reading mail templates include an `Important mail` template 520
that creates a place to view all emails sent to the user and marked
as important.
[0046] Another category may include a `Mail from People and Lists`
category 502 which includes templates that aid in the creation of
search folders that query emails to and/or from specifically named
people, email addresses, and/or distribution lists. The templates
listed in this category may require additional information besides
just selecting the template. For instance, the `Mail from or to
specific people` template 515, also known as the `Conversations
with specific people` template 515, requires an input of the names
or email addresses of the one or more people desired in the
conversation. The template 515 is highlighted in FIG. 5 as an
indication of being selected. The `Choose` button 513, the edit box
511 and the static text above the edit box 511 are shown or hidden
depending on the selected template. The static text above the edit
box 511 is different for every template. The `Choose` button 513 is
the same for all templates but retrieve varied dialog screens for
each template.
[0047] Referring back to template 515, when the `Choose` button 513
is selected to input or change the necessary information that
formulates the query that will eventually appear in the edit box
511, another user interface is presented to the user. Template 515
combines the `Mail from specific people` template 514, and the
`Mail sent to distribution lists` template 522 in an `OR` query.
Turning now to FIG. 7 a computer screen display showing an
illustrative user interface 700 for selecting or inputting one or
more names, email addresses, or distribution lists in a `Mail from
specific people and lists` search filter according to an embodiment
of the present invention will be described. The user interface 700
is presented in response to selecting the `Choose` button 513 after
selecting templates 515 or 514. The user may then select or input
names, email addresses, and/or distribution lists in the name box
701. Once a name, address, or list has been selected it is placed
in the sender box 704 by clicking the `From` button 702. After the
sender box 704 has been populated, the `OK` button 705 may be
selected to return to templates 514 or 515 in FIG. 5 where the edit
box 511 is filled in with the selected names, email address, and
distribution lists. When more than one name is selected the names
are `OR`ed together in the query and listed in the edit box 511.
Additionally, when a distribution list is selected the individual
email addresses of the list are placed in the query and listed in
the edit box 511.
[0048] Turning now to FIG. 8 a computer screen display showing an
illustrative user interface for selecting or inputting one or more
names, email addresses, or distribution lists in a `Mail sent to a
distribution list or person` search folder according to an
embodiment of the present invention will be described. The user
interface 800 is presented in response to selecting the `Choose`
button 513 after selecting templates 515 or 522. Template 522
creates a query for a search folder links to emails to a specific
person, email address, or distribution list. Once the user
interface 800 is presented, the user may then select or input
names, email addresses, and/or distribution lists in the name box
804. Once a name, address, or list has been selected it is placed
in the sender box 808 by clicking the `To` button 807. After the
sender box 808 has been populated, the `OK` button 809 may be
selected to return to templates 522 or 515 in FIG. 5 where the
search criteria edit box 511 is filled in with the selected names,
email address, and distribution lists. When more than one name,
address, or list is selected they are `OR`ed together in the query
and listed in the search criteria edit box 511.
[0049] The `Mail sent directly to me` template 516 creates a search
folder to view all email sent directly to the email address of the
user. The search filter for template 516 queries all the emails to
sort data items where the user's name or email address is in a `TO`
or copy `CC` field. Because no additional information is required
for the template 516 query, the `OK` button 512 is automatically
enabled for template 516. The `OK` button 512 may be grayed out
until a template is selected and the necessary information has been
filled out. In some templates, such as templates 516, 518, 524,
526, and 520, no extra information is necessary and the `OK` button
512 is enabled once the template is selected. Once the `OK` button
512 is selected, a search folder is created based on the selected
template criteria. It should be appreciated that the given titles
of the search folders remain by default, however, as will be
described below with respect to FIG. 13, a user may change or
rename a title of a search folder.
[0050] A customized search folder may be created by selecting the
`Customize Search Folder` link 508, shown in FIG. 5, which returns
a user interface dialog that aids the user in formulating custom
search query criteria. Additional information regarding custom
search folders is described below with respect to FIGS. 12A-12D.
The `Search mail in` dropdown 510 contains a list of the user's
folder stores and has a default setting. The setting for dropdown
510 determines the folders that will be queried to populate the
search folder created. Referring back to FIG. 3, it should be
appreciated that for functionality purposes the `Drafts` 312,
`Outbox` 314, `Sent Items` 316, and `Deleted Items` 310 folders,
although part of the mailbox 305, may be excluded from a query when
appropriate. However in some cases, for example with templates 515
and 522, the `Sent Items` folder 316 may be included in the
query.
[0051] FIG. 6 is a computer screen display showing another view of
the illustrative user interface of FIG. 5 for a different user
selecting search folder templates that aid in the creation of
search folders according to an embodiment of the present invention.
As described above with respect to FIG. 5, a list of ready-made
templates is presented to the user for selection. Other available
ready-made templates include: a `Large mail messages` template 610,
an `Old mail messages` templates 612, a `Mail with attachments`
template 614, a `Mail with specific words` template 616, and a
`Mail received this week` template 620. The user interface 600
operates in the same manner as the user interface 500 described
above.
[0052] Turning now to FIGS. 9A-9B, computer screen displays showing
illustrative user interfaces for creating a `Large mail messages`
search folder according to an embodiment of the present invention
will be described. The template 610 creates a search folder to view
all email messages in the selected data store box 928 that are
larger than the size specified in the criteria edit box 925. The
user interface 600 converts to the user interface 900, shown in
FIG. 9A, upon selection of the template 610. A default value for
the size of the messages to sort in the query is displayed in the
criteria edit box 925. Thus, the `OK` button 929 is enabled upon
selection of the template 610. When the user wants to change the
default size, the `Choose` button 927 is selected.
[0053] In response to selecting the `Choose` button 927, the user
interface 904 (shown if FIG. 9B) is displayed to the user. The
interface 904 shows the value of memory size selected for the
search criteria in the size entry box 907. After the size has been
input, the user may select the `OK` button 908, to return to the
interface 900 where the edit criteria box 925 changes to reflect
the size selected in the interface 904.
[0054] Returning to FIG. 6, in response to the selection of the
`Old mail` template 612, the descriptive text below the template
selection box 602 changes according to the template selected.
Turning now to FIGS. 10A-10B, computer screen displays showing
illustrative user interfaces for creating an `Old mail` search
folder according to an embodiment of the present invention will be
described. The template 612 creates a search folder to view all
email messages in the selected data store 1028 that are older than
the range of time specified in the criteria edit box 1025. The user
interface 600 converts to the user interface 1000, shown in FIG.
10A, upon selection of the template 612. In order to specify the
range of time, the `Choose` button 1027 is selected.
[0055] In response to selecting the `Choose` button 1027, the user
interface 1002 (shown if FIG. 10B) is displayed to the user. The
interface 1002 receives inputs for the range of time selected for
the search criteria in the quantity entry box 1003 and the time
entry dropdown 1004. The time entry dropdown 1004 may include: `at
least X days old`, at least X months old, and `at least X week(s)
old, where X is the value entered in the quantity entry box 1003.
After the range of time has been input, the user may select the
`OK` button 1008, to return to the interface 1000 where the edit
criteria box 1025 changes to reflect the range of time selected in
the user interface 1002. The `OK` button 1029 may then be selected
to create the `Old mail` search folder.
[0056] Returning to FIG. 6, the `Mail with attachments` template
614 aids in the creation of a search folder where email messages in
the selected data store having attachments may be accessed. Also
the `Mail received the same week` template 620 aids in the creation
of a search folder where emails in the selected or default data
store and received in the current week may be accessed. Because no
additional information is required for the templates 614 and 620,
the `OK` button 629 is enabled, upon selecting these templates.
[0057] In response to the selection of the `Mail with specific
words` template 616, the descriptive text below the template
selection box 602 changes according to the template selected.
Turning now to FIGS. 11A-11B, computer screen displays showing
illustrative user interfaces for creating a `Mail with specific
words` search folder according to an embodiment of the present
invention will be described. The template 616 creates a search
folder to view all email messages in the selected data store 628
that have the specified words displayed the criteria edit box 1125
as metadata in the body or subject fields of the email. The user
interface 600 converts to the user interface 1100, shown in FIG.
11A, upon selection of the template 616. In order to specify the
search criteria words, the `Choose` button 1127 is selected.
[0058] In response to selecting the `Choose` button 1127, the user
interface 1101 (shown if FIG. 11B) is displayed to the user. The
interface 1101 receives input for the specific words or phrases
selected for the search criteria in the add entry box 1105. Once an
input has been entered, the `Add` button 1108 is selected to add
the entered words to the search list area 1107. Once added to the
search list area 1107, words or phrases may be removed by
highlighting the words or phrases and selecting the `Remove` button
1112. Once a desired search list has been added to the search list
area 1107, the user may select the `OK` button 1110, to return to
the interface 1100 where the edit criteria box 1125 changes to
reflect the words or phrases selected in the user interface 1101.
When more than one word or phrase is entered, they are `OR`ed
together in the query. The `OK` button 1129 may then be selected to
create a `Mail with specific words` search folder.
[0059] As described briefly above with respect to FIG. 5, a
customized search folder may be created by selecting the `Customize
Search Folder` link 508 or the template 618 of FIG. 6 which returns
a user interface dialog that aids the user in formulating custom
search query criteria. When the template 618 is selected the
`Custom Search Folder` dialog shown in FIGS. 12A-12D becomes
accessible. FIGS. 12A-12D are computer screen displays showing
illustrative user interfaces for creating custom search folders
according to an embodiment of the present invention. The user
interface 600 becomes the user interface 1200 upon selecting the
template 618. Upon selecting the choose button 1205, the user
interface 1201 appears.
[0060] The `Custom Search Folder` user interface 1201 shown in FIG.
12B is utilized to formulate custom queries to populate custom
search folders. The `Name edit` box 1207 is operative to receive an
input naming the custom search folder. When the user selects the
`Browse` button 1210, a `Folder selection` user interface 1203,
shown in FIG. 12C, is presented. The user interface 1203
facilitates the choice of data store folders to include in the
query of search criteria displayed in the `Folder selection` box
1211 shown in FIG. 12B. As shown in the `Folder selection` box
1211, the selected folder chosen in the interface 1203 a user's
folder 1214. It should be appreciated that folders without the
distinctive search folder icon are `hard` folders that contain the
actual emails or copies of emails and not simply a link to the
actual email as is the case for search folders.
[0061] When the user selects the `Criteria` button 1208, shown in
FIG. 12B, the `Search folder criteria` user interface 1222, shown
if FIG. 12D, is presented to allow the user to formulate the
criteria for the custom search folder. The user may select and
input various criteria for the custom search folder including
specific search words in a particular field of the email as
illustrated with dropdowns 1224 and 1226. Custom queries may also
include names, email addresses, and distribution lists queried in
the `From` and `To` fields of the emails as illustrated by the
`From` input 1228 and the `Sent To` input 1230. The user may also
include specifies concerning where and how their name is located in
the queried emails, as illustrate by check box 1231. After entering
the criteria, the user may select the `OK` button 1232 to return to
the `Custom Search folder` interface 1201 shown in FIG. 12B. Once
the user specifies a name for the custom folder and the criteria, a
click of the `OK` button 1212 returns the user to the `New Search
Folder` user interface 600 shown in FIG. 6. When the user selects
or clicks the `OK` button 612 in the custom folder dialog, the
custom search folder is created and added to the list of search
folders described with respect to FIG. 3.
[0062] FIG. 13 is a computer screen display showing an illustrative
user interface context menu 1300 for manipulating the context of
smart folders according to an embodiment of the present invention.
When a user right-clicks on a search folder, the user interface
context menu 1300 is displayed. As shown in the menu, the current
name of the search folder is `Unread/FFu`. By selecting the
`delete` menu function 1303, a user may delete the search folder.
When a search folder is deleted, the underlying or source emails
are not deleted, just the search folder. In the alternative, a
search folder may be dragged to the deleted items folder to
permanently delete the search folder.
[0063] Additionally, by selecting `Rename` menu function 1305, a
user may rename a search folder. Each search folder 203 may have a
unique name per data store on which the search folder queries. Upon
selection of the menu function 1305 and edit box is displayed so
the user may type in a new name. A user may also initiate the
creation of a new search folder from the context of an existing
search folder by selecting the `New Search Folder` menu function
1307. This opens the `new Search Folder` user interface 600
described above with respect to FIG. 6 to allow the use to create a
new search folder. Further a user may change the search criteria of
a search folder by selecting the `Customize this Search Folder`
menu function 1301. Choosing this context menu option renders a
`Custom Search Folder` user interface 1402 described below with
respect to FIG. 14.
[0064] FIG. 14 is a computer screen display showing the
illustrative user interface 1402 of FIG. 12B modified for changing
a search folder according to an embodiment of the present
invention. The `Custom Search Folder` user interface 1402 is the
same interface used to create a custom search folder and is
rendered even when the search folder was originally created using a
template. Operation of the user interface 1402 for changing search
criteria and the name of the search folder is described above with
respect to FIGS. 12B-12D.
[0065] FIGS. 15A-15B are computer screen displays showing
illustrative user interfaces for creating search folders from
`Find` and/or `Advanced Find` search results according to an
embodiment of the present invention. Another way of creating a
search folder is for a user to conduct a search using a `Find` or
`Advanced Find` functionality and then save the search as a
persisting search in the form of a search folder. Menu functions
are made available from both the `Find` strip 1500, shown in FIG.
15A, and the `Advanced Find` menu (not shown). A `Save Search as
Search Folder` menu function 1502, when selected, will render the
user interface 1507 shown in FIG. 15B. The user will type a name in
the `Name` box 1508 to enable the `OK` Button 1510. When the user
clicks the `OK` button 1510, a persisting and continuously updating
search folder is created with the search criteria set by the user
in the `Find` or `Advanced Find` search. The default data store
folders are applied to this new search folder until changed.
[0066] The logical operations of the various embodiments of the
present invention are implemented (1) as a sequence of computer
implemented acts or program modules running on a computing system
and/or (2) as interconnected machine logic circuits or circuit
modules within the computing system. The implementation is a matter
of choice dependent on the performance requirements of the
computing system implementing the invention. Accordingly, the
logical operations making up the embodiments of the present
invention described herein are referred to variously as operations,
structural devices, acts or modules. It will be recognized by one
skilled in the art that these operations, structural devices, acts
and modules may be implemented in software, in firmware, in special
purpose digital logic, and any combination thereof without
deviating from the spirit and scope of the present invention as
recited within the claims attached hereto.
[0067] FIG. 16 is an operational flow diagram illustrating a
routine for creating and updating search folders according to an
embodiment of the present invention. The routine 1600 begins at
start operation 1602 and proceeds to operation 1604 where a request
to create, revise, or make live a search folder is received. For
example, a user of an electronic messaging application may select
File/New/Search Folder, may click on a dead search folder, or may
right click on an existing search folder to revise the search
folder as described in FIG. 13. The routine 1600 then continues to
operation 1605 where a determination is made to whether a dead
search folder is being made live. If a dead search folder is being
made live, the routine 1600 continues from operation 1605 to
operation 1610 described below. If at operation 1605, a dead search
folder is not being made live, the routine 1600 continues to
operation 1606.
[0068] At operation 1606 a template graphical interface 500 or 600
is displayed to the user. The template graphical interface presents
ready-made and custom queries of search criteria to the user for
selection. The routine 1600 then continues to operation 1608 where
a selection of search criteria is received via the graphical
interface. Once a selection of search criteria is received, the
routine 1600 continues to operation 1610 where the selection of
search criteria is applied to a search filter to create, revise, or
make live a search folder.
[0069] Next, the routine 1600 asynchronously continues to
operations 1620, 1616, and 1614. At operation 1616, search filters
are used to search a data store for data items, such as emails,
that have metadata matching the selection of search criteria for
the live search folder. The routine 1600 then proceeds to operation
1618.
[0070] At operation 1618, search folders that have been made live
are populated with links to data items matching the query of search
criteria applied to the search folder's search filter. Links to the
same data item may exist concurrently in more than one search
folder when the data item matches the search criteria for the
multiple search folders. For example, an email that is marked as
unread and marked as important will have a link stored in the
`unread mail` search folder and the `important mail` search folder.
Next, the routine 1600 continues to operation 1619 where the folder
tree display 300 is displayed and updated to reflect new, revised,
or live search folder changes. The routine 1600 then returns
control to other operations at return operation 1630.
[0071] At operation 1620 the routine 1600 detects whether any new
data items or data items having change metadata have been added to
the data store. If there are no new or changed data items the
routine 1600 branches back to operation 1620. When new or changed
data items are added to the data store, the routine 1600 continues
to operation 1622. In the case of email data items, operation 1622
delivers new emails to an inbox or designated hard folder of the
user. The routine 1600 then proceeds to operation 1624.
[0072] At operation 1626, new or changed data items are evaluated
and used to update live search folders by storing links to new or
changed data items that match the query of search criteria for the
live search folder. It should also be appreciated that at operation
1626, links to changed data items that no longer match the query of
search criteria for a search folder are removed from the search
folder. For example, an email that was delivered more than a week
ago will have changed metadata and will be automatically removed
from the `mail received this week` search folder upon becoming more
than one week old. Next the routine 1600 continues to operation
1628.
[0073] At operation 1628, notification of a new or changed data
item link being added or removed from a search folder is given.
Notification may be in the form of an animated search folder icon,
an incrementing or decrementing count of total or unread links
contained in the folder, or a sound that notifies a user of
delivery. The routine 1600 then continues to operation 1619
described above.
[0074] At operation 1614, a determination is made as to whether a
request to create a new search folder, revise an existing search
folder, or make live a dead search folder has been made. Request
may be made in the forms described above with regard to operation
1604. If a request has been made, the routine 1600 returns to
operation 1604 described above. If such request has not been made,
the routine 1600 loops back to operation 1614.
[0075] Thus, the present invention is presently embodied as a
method, system, and computer-readable medium encoding a computer
program for providing persisting and continuously updating search
folders.
[0076] It will be apparent to those skilled in the art that various
modifications or variations may be made in the present invention
without departing from the scope or spirit of the invention. Other
embodiments of the invention will be apparent to those skilled in
the art from consideration of the specification and practice of the
invention disclosed herein.
* * * * *