U.S. patent application number 11/675774 was filed with the patent office on 2007-06-14 for system, computer program product and method for managing documents.
Invention is credited to Minoru Aoshima, Shogo HYAKUTAKE, Hiroaki Ishizuka, Hiroshi Kitada, Akio Kizawa.
Application Number | 20070133051 11/675774 |
Document ID | / |
Family ID | 25165510 |
Filed Date | 2007-06-14 |
United States Patent
Application |
20070133051 |
Kind Code |
A1 |
HYAKUTAKE; Shogo ; et
al. |
June 14, 2007 |
SYSTEM, COMPUTER PROGRAM PRODUCT AND METHOD FOR MANAGING
DOCUMENTS
Abstract
A system, method and computer program product for managing
documents. The system includes an image forming apparatus
configured to display interactive menus so as to allow an operator
of the image forming apparatus to interact with a document manager.
The display interactive menus are downloaded from the document
manager to the image forming apparatus based on a request by the
operator. The document manager is configured to search for
application services providers (ASPs) over a network and based on
operator inputs. The document manager can search documents within
the ASPs, retrieve documents and URLs, store documents and data.
The system can provide basic and/or customized interactive menus
displayed on the screen of the image forming apparatus.
Inventors: |
HYAKUTAKE; Shogo; (Boonton
Township, NJ) ; Ishizuka; Hiroaki; (San Jose, CA)
; Aoshima; Minoru; (Edgewater, NJ) ; Kizawa;
Akio; (Ridgewood, NJ) ; Kitada; Hiroshi;
(Tuckahoe, NY) |
Correspondence
Address: |
OBLON, SPIVAK, MCCLELLAND, MAIER & NEUSTADT, P.C.
1940 DUKE STREET
ALEXANDRIA
VA
22314
US
|
Family ID: |
25165510 |
Appl. No.: |
11/675774 |
Filed: |
February 16, 2007 |
Related U.S. Patent Documents
|
|
|
|
|
|
Application
Number |
Filing Date |
Patent Number |
|
|
09795438 |
Mar 1, 2001 |
|
|
|
11675774 |
Feb 16, 2007 |
|
|
|
Current U.S.
Class: |
358/1.15 ;
358/403; 707/E17.008 |
Current CPC
Class: |
H04N 1/00413 20130101;
H04N 1/00236 20130101; H04N 1/00503 20130101; H04N 1/00511
20130101; H04N 2201/001 20130101; H04N 1/00238 20130101; G06F 16/93
20190101; H04N 1/00204 20130101; H04N 1/00241 20130101; H04N
1/00209 20130101; H04N 1/00509 20130101; H04N 1/00482 20130101;
H04N 1/00384 20130101 |
Class at
Publication: |
358/001.15 ;
358/403 |
International
Class: |
G06F 3/12 20060101
G06F003/12 |
Claims
1. A method for managing documents, comprising the steps of:
receiving a request to interact with a remote document manager,
connecting an image forming apparatus to said document manager via
a network; requesting a menu for interacting with said document
manager; receiving said menu; and displaying said menu on a display
screen of said image forming apparatus.
Description
CROSS REFERENCE TO RELATED APPLICATIONS
[0001] This application is a divisional of U.S. application Ser.
No. 09/795,438 filed Mar. 1, 2001, the entire contents of which are
incorporated herein by reference.
BACKGROUND OF THE INVENTION
[0002] 1. Field of the Invention
[0003] The present invention is directed to methods, computer-based
systems and computer program products for managing documents or
files.
[0004] 2. Discussion of the Background
[0005] An application service provider (ASP) is an entity,
typically a company, that offers users (individual customers,
companies, enterprises, etc.) access over a network, such as the
Internet, to applications and related services that would otherwise
have to be located on the customer's local computer. For example,
ASPs can provide searchable databases of legal, medical, financial,
educational, scientific, or marketing documents. Alternatively,
some companies provide in-house type ASPs wherein applications are
not on the company's employee's personal computers, but instead on
a company computer accessible by the employees via a company
network. For the purpose of this document, the term "ASP" is thus
intended to be broadly interpreted and to include a provider that
allows a user to use an application not loaded on the user's
computer.
[0006] An example of a conventional network of ASPs connected via
the Internet is shown in FIG. 1, which shows four exemplary
document ASPs 10-40 connected to an Internet 50. In this example, a
user 70 may independently connect to the ASPs 10-40 via the
Internet 50 and download documents, either to view on the screen of
a personal computer (PC) 80, to print with a printer 82, to store
in a local storage device 84 and/or a medium drive 86.
[0007] Today, there are a great number of ASPs providing various
kinds of services and documents. For example, an ASP may provide
legal documents, while another may provide marketing documents, yet
another may provide educational, scientific, financial, or medical
documents, etc. Furthermore, different ASPs may provide these
documents in different formats, for example, using different
graphical user interfaces (GUIs). When a user needs different kinds
of documents, for example, a legal document, a financial document,
a scientific document, and each of which is stored in different
ASPs, the user must search, find and access an ASP that provides
the desired documents. When a number of different kinds of
documents are desired, the user may have to search, find and access
several ASPs. This multiple searching requirement is time consuming
for the user. In addition, because various ASPs may provide
documents using different formats, the user may have to re-format
the documents so as to obtain documents of a single format. This
re-formatting is also burdensome on the user. Because most ASPs
charge their customers for their services rendered, typically on a
pay-per-use basis or a contract basis, the customers, or users, may
have to pay several bills, one for each ASP used. This multiple
billing system thus imposes an extra burden on the user.
[0008] In an effort to alleviate these problems, a system, computer
program product and method of managing documents retrieved from, or
stored to, ASPs were disclosed in commonly owned co-pending U.S.
patent application Ser. No. 09/684,965, which is incorporated
hereby by reference.
[0009] The management system, computer program product and method
disclosed in Ser. No. 09/684,965 are configured to, inter alia,
search for ASPs over a network; retrieve documents, URLs and other
data; store documents and data at the ASPs, within a document
manager, or at the user; format documents; generate and issue
unified bills from a plurality of bills from a plurality of ASPs.
The document manager can provide consulting advice to the user
regarding document managing, and can manage the stored
documents.
SUMMARY OF THE INVENTION
[0010] One object of the present invention is to provide a method,
a system and a computer program product to provide user-interfaces,
or menus, to permit an operator, e.g. a person using the system, to
conveniently interact with an image forming apparatus, a document
manager, such as the one disclosed in Ser. No. 09/684,965 and ASPs.
In particular, the present invention permits an operator to take
advantage of the services offered by the document manager, such as
document storage at ASPs and document retrieval from ASPs, by
interacting conveniently via menus displayed on an image forming
apparatus, such as a multi-function digital copier. For example,
the operator may request the document manager to store a document
at an ASP by inputting a storage request, the document to be stored
and the desired storage location using a menu displayed at the
multi-function digital copier. The operator may also request the
document manager to retrieve a document from an ASP by inputting a
retrieval request and keywords to find the desired document using a
menu displayed at the multi-function digital copier.
[0011] To achieve this and other objects, the present invention
provides a computer based system configured to provide menus to
interact with an image forming apparatus, a document manager and
ASPs. The system according to the present invention typically
includes a computer program, which receives data from operators,
and/or a document manager, and/or ASPs, transforms the received
data in some desired way, and then outputs the transformed data
stream to an image forming apparatus. For example, the computer
program can receive and output a request for searching, retrieving
or saving a document. The computer program can select and transmit
a menu to a screen of the image forming apparatus based on the
received request. The computer program can receive and output
information, such as user I.D.s, passwords, documents (e.g. scanned
by the operators), names (e.g., of documents, operators, or
authors), addresses (e.g., street, P.O. Box, or e-mail addresses),
phone numbers, dates and times (e.g., of document creations or
document requests), serial numbers (e.g., of the device that
scanned the document). The computer program can select, create,
request, or receive a menu based on the received operator
information, and transmit the menu to the screen of the image
forming apparatus. In one embodiment, the selected menu is
customized to the operator of the image forming apparatus or to the
image forming apparatus.
BRIEF DESCRIPTION OF THE DRAWINGS
[0012] FIG. 1 is a block diagram showing a conventional ASP/user
network.
[0013] FIG. 2 is a block diagram showing an overall system
configuration according to the present invention.
[0014] FIG. 3 is a block diagram illustrating an image forming
apparatus according to one embodiment of the present invention.
[0015] FIG. 4 is a schematic representation of an image forming
apparatus according to one embodiment of the present invention.
[0016] FIGS. 5A-C show examples of menus displayed on a display
screen of an image forming apparatus to interact with a document
manager according to one embodiment of the present invention.
[0017] FIGS. 6A shows a schematic representation of a control panel
for an image forming apparatus according to one embodiment of the
present invention.
[0018] FIGS. 6B shows a schematic representation of a menu
displayed on a display screen of an image forming apparatus
according to one embodiment of the present invention.
[0019] FIGS. 7-11 show flowcharts of a method of managing documents
from an image forming apparatus according to one embodiment of the
present invention.
[0020] FIG. 12 shows a flowchart of a method of managing documents
from an image forming apparatus according to another embodiment of
the present invention.
[0021] FIG. 13 shows a flowchart of a method of managing documents
from a document manager according to one embodiment of the present
invention.
[0022] FIG. 14 shows a flowchart of a method of managing documents
from an image forming apparatus according to another embodiment of
the present invention.
[0023] FIG. 15 shows a flowchart of a method of managing documents
from a document manager according to another embodiment of the
present invention.
DESCRIPTION OF THE PREFERRED EMBODIMENTS
[0024] Referring now to the drawings, wherein like reference
numerals designate identical or corresponding parts throughout the
several views, FIG. 2 is a block diagram of a system for managing
documents according to the present invention, and in particular to
provide menus allowing an operator to interact with a document
manager from a remote location, such as a multi-function digital
printer. The system includes a network 50 that interconnects at
least one, but preferably a plurality of ASPs 10-40, a document
manager 60, and at least one user 70, but preferably a plurality of
users 70, 72, 74 and 76 connected to the document manager 60 via a
network 55. The users 70, 72, 74 and 76 are thus remote users with
respect to the document manager 60. The networks 50 and 55 are
preferably the Internet, but can also be a local area network, a
wide area network, any type of network such as an intranet, an
extranet, or a combination thereof. An extranet may be used to
provide controlled access to external users, for example through
the Internet. How the users 70 and the document manager 60 can be
connected to the Internet 50 and 55 is well-known in the art and is
explained for example, in part 38 of "How Computers Work", by Ron
White, Que Corporation, pps. 340-349, September, 1999, ISBN:
0-7897-2112-0, the entire content of this book being hereby
incorporated by reference. Other communications links for the
networks 50 and 55, such as a virtual private network, or a
wireless link, may be used as well.
[0025] As shown in FIG. 2, the user 72 (and similarly users 70, 74
and 76) can include a PC 80, an multi-function printer (MFP) 90,
and a server 100 which can provide access to a group ware database
(not shown). Of course, user 72 (and similarly users 70, 74 and 76)
may also include a printer 82, a local storage device 84, or a
medium drive 86, or a combination of such devices. Alternatively,
the users 70, 72, 74 and 76 may also include other multifunction
devices such as the Ricoh eCabinet.TM..
[0026] As shown in FIG. 2, the user 72 (and similarly users 70, 74
and 76) may interact (exchange data) with the document manager 60
via the network/Internet 55, so as to benefit from a number of
services provided by the document manager 60, which are described
in detail in Ser. No. 09/684,965. For example, the user 72 may
provide the document manager 60 with a request for searching and
retrieving a document, or a request for storing a document scanned
by the MFP 90 at an ASP. The user 72 may also provide the document
manager 60 with other information such as user I.D.s, passwords,
the name of the person scanning the document, the name of the
author of the document, the date and time of the scanning, the
version of the document, the MFP 90's serial number and/or
location.
[0027] In a preferred embodiment, the MFP 90 provides interactive
menus based on information inputted by the operator of the MFP 90,
so as to allow the operator to conveniently take advantage of the
services provided by the document manager 60. These interactive
menus can be downloaded by the MFP 90 from the document manager 60
via the network 55. The MFP 90 can display the interactive menus on
a display screen for the operator. In a preferred embodiment, a
browser such as Internet Explorer.TM. by Microsoft Corp. or
Netscape Navigator.TM. by Netscape is installed in the MFP 90 so
that the operator of the MFP 90 can access the document manager 60
using browsing operations. The MFP 90 is described in detail below
in connection with FIGS. 3-6.
[0028] The MFP 90 shown in FIGS. 3-4 includes a central processing
unit (CPU) 331, and various elements are connected to the CPU 331
by an internal bus 332. The CPU 331 services multiple tasks while
monitoring the state of the MFP 90. The elements connected to the
CPU 331 include a read only memory (ROM) 333, a random access
memory (RAM) 334, a hard disk drive (HDD) 335, a floppy disk drive
(FDD) 336 capable of receiving a floppy disk 307, a communication
interface (I/F) 338, and a modem unit 339. In addition, a control
panel 337, a scanner unit 340, a printer unit 341, and an image
processing device 342 can be connected to the CPU 331 by the bus
332. Both the I/F 338 and the modem unit 339 are connected to a
communication network 300, which is further connected to a public
telephone line (not shown). MFP 90 can thus be connected to PC 80,
or network 55 via the communication network 300. According to one
embodiment of the present invention, the MFP 90 can be implemented
using the server shown in U.S. Pat. No. 5,928,335, the entire
content of which is hereby incorporated by reference.
[0029] In the embodiment where MFP 90 includes a digital copier,
the modem unit 339, the scanner unit 340, the printer unit 341, and
the image processing device 342 are collectively called the image
processing units of the MFP 90. These elements correspond to the
hardware of the MFP 90 which carry out the image processing
functions as the digital copier.
[0030] In a preferred embodiment, program code instructions for the
MFP 90 may be stored in the HDD 335 and executed by the CPU 331.
These instructions may be menu management instructions, such as
instructions to create, select, retrieve, transmit, display, and
store menus. In other words, these instructions may be the
instructions to perform the method steps described in detail below
with corresponding FIGS. 7-15. These instructions permit the MFP 90
to interact with the document manager 60 and to control the control
panel 337 and the image processing units of the MFP 90. These
instructions may also be image processing instructions.
[0031] Alternatively, the program code instructions may be stored
on the floppy 307 and read by the FDD 336 and executed by the CPU
331 to carry out the instructions. Alternatively, the program code
instructions may be read from the floppy 307 to the HDD 335.
Alternatively, the program code instructions may be loaded to the
ROM 333. It is therefore understood that in the present invention
any of the HHD 335, the floppy disk 307, the RAM 334, and the ROM
333 correspond to a computer readable storage medium capable of
storing program code instructions. Other devices and medium that
can store the instructions according to the present invention
include for example magnetic disks, optical disks including DVDs,
magneto-optical disks such as Mos, and semiconductor memory cards
such as PC cards.
[0032] In a preferred embodiment, the control panel 337 includes a
display screen 142 (see FIGS. 5A-C and 6A-B) that displays menus
allowing the operator of the MFP 90 to interact with the document
manager 60. The display screen 142 may be a liquid crystal display
(LCD), a plasma display device, or a cathode ray tube (CRT) diplay.
The display screen 142 does not have to be integral with, or
embedded in, the control panel 337, but may simply be coupled to
the control panel 337 by either a wire or a wireless connection.
The control panel 337 may include keys for inputting information or
requesting various operations. Alternatively, the control panel 337
and the display screen 142 may be operated by a keyboard, a mouse,
a remote control, touching the display screen 142, voice
recognition, or eye-movement tracking, or a combination
thereof.
[0033] An example of a menu displayed on the display screen 142 is
shown in FIG. 5A where the display screen 142 is displaying a menu
that allows an operator of the MFP 90 to interact with the document
manager 60. In this example, the document manager 60 is referred to
as "The Document Mall" on the display screen 142. The display
screen 142 can have one or a plurality of message areas, such as
message area 500. For example, message area 500 can inform the
operator of various options or requirements, such as the
requirement to sign up if the operator (or "User") is new, or
offering the option to start with a free document consultation. The
display screen 142 can have one or a plurality of selection
buttons, such as selection button 510, which may be selected to
start an online document consulting session provided by document
manager 60. The display screen 142 can have one or a plurality of
interactive areas, such as interactive areas 520, 530, 540 and 550.
In this example, interactive areas 520 and 530 allow the operator
to enter a user I.D. and a user password, respectively. Interactive
area 540 allows the operator to select a request to store a
document at an ASP using the document manager 60, and/or to
retrieve a document from an ASP using document manager 60.
Interactive area 550 allows the operator to identify the type of
document being stored or retrieved, such as legal, financial,
insurance-related, engineering-related, accounting-related, or
general office related. Of course, other types of documents may be
displayed on the display screen 142. Selection button 510 and
interactive areas 520-550 may be activated for example by clicking
a button on a mouse or a remote control, pressing a key (or keys)
on a keyboard or on the control panel 337, touching the display
screen 142, speaking a command, etc.
[0034] After one of the document mall options (e.g., storing or
retrieving) from the menu displayed on the display screen 142 shown
in FIG. 5A is selected, the MFP 90 can display a follow up menu on
display screen 142. For example, if the storing option is selected,
the menu shown in FIG. 5B can be displayed to prompt the operator
of the MFP 90 to enter the title of the document in a document
title window 555, the date of the request in a date windows 560,
and the access level of the document (described below) in an access
level windows 565. The operator may also indicate whether the
document should be stored as a "view only" document, or as a "view
& change" document. If the document is stored as a "view only"
document, any future retrieval of the document only permits viewing
the document without editing, with the possible exception of adding
a watermark to the document for printing. If the document is stored
as a "view & change" document, a future operator may retrieve
the document to view it and to edit it.
[0035] The concept of the access level of a document was described
in detail in Ser. No. 09/684,965. Briefly, the access levels
identify the documents which a specific user (or operator) can
access at the ASPs via the document manager 60. The user 72 (and
similarly users 70, 74 and 76) may assign an access level to each
document stored at the ASP. During a retrieval operation, the
user's ID is transmitted to the document manager 60 and the
document manager 60 retrieves documents that match the user's
access level. As a result, security management can be accomplished
and the search time can be reduced. The access level for each user
can be stored in the document manager 60. When documents are stored
in the ASPs, the access level can be set with each document. The
access level for each stored document can also be stored at the
ASPs. When the document manager 60 executes a document retrieval
operation, the document manager's search engine and/or the ASPs'
search engine execute the retrieval operation only for documents
having an access level matching the user's access level.
Consequently, the retrieval time is shortened and high security
documents can be accessed by only appropriate users.
[0036] If the retrieving option is selected in FIG. 5A, the menu
shown in FIG. 5C can be displayed to prompt the operator of the MFP
90 to enter one or a plurality of keywords in a keyword window 570,
the date in the date window 560 and optionally, the type of
document being retrieved in a document type window 575. The
document type window 575 may have a pull-down menu to select one of
a plurality of document types, such as legal, finance, insurance,
engineering, accounting, or general.
[0037] FIGS. 5A-C are examples of menus displayed on the display
screen 142 to permit an operator of the MFP 90 to interact with the
document manager 60. Other menus, with different layouts, different
names, different designs, different fonts, different sizes for the
areas and buttons, and different options are possible and are
within the spirit of the present invention.
[0038] An example of the control panel 337 for MFP 90 with the
display screen 142 which may be used for the present invention is
shown in FIG. 6A. The control panel 337 can include a contrast
amount key 143 adjacent to the display screen 142 for changing a
contrast of the display screen 142. The control panel 337 can also
include a start key 149 for starting a copying operation or ASP
document operation when depressed, a ten key keypad 150 for
inputting data. The control panel 337 may also include an
alphabetic or alphanumeric keypad (not shown). These keypads can be
used for example to enter the operator's user I.D., password,
document name and type of document to store or retrieve, location
to store the document, keywords, dates, access level and other
information to send to the document manager 60. Of course, the key
pad 150 can also be used to enter copy mode information, such as
the number of copies, or the percentage magnification/reduction
desired. The control panel 337 may also include a set number clear
and copy stop key 151 for either clearing preset numbers or
stopping a copying operation when depressed. In the ASP document
mode, the key 151 can also be used to delete the alphabetic input
from the key pad 150. A confirming key 152 may also be used to
confirm information to use the MFP 90 as a copy machine, such as
the number of copies, magnification/reduction and/or a margin of a
copy sheet. The control panel 337 may also include an interruption
copy key 153 for interrupting a document storing operation, or a
document retrieving operation, or a copying operation when
depressed. A preheat key 154 for preheating a fixing roller, and/or
a mode-clear key 154 clearing a preset mode can also be included to
the control panel 337. Keys 155 and 144-148 of control panel 337
can be used for other operations of the various modes of the MFP
90. According to one embodiment of the present invention, the
control panel 337 can be implemented using the control panel shown
in U.S. Pat. No. 6,023,593, the entire content of which is hereby
incorporated by reference.
[0039] The display screen 142 shown in FIG. 5A-C and 6A-B can be
made of a fill dot displaying element, for example, a liquid
crystal, a fluorescent material, and can include a matrix touch
panel in a state of a sheet overlaid on the full dot displaying
element. An example of an interactive menu displayed on display
screen 142 is shown in FIG. 6B. The interactive menu shown in FIG.
6B can be stored in and read out from the RAM 334 of MFP 90. In
other words, the interactive menu shown in FIG. 6B can be displayed
on display screen 142 without a connection to a network connection
between the MFP 90 and the document manager 60. In a preferred
embodiment, the interactive menu shown in FIG. 6B is a basic menu
(or "basic screen"), which is read from the RAM 334 and displayed
when the MFP 90 is turned on. In this embodiment, the display
screen 142 can be used to display one or a plurality of copy
options and messages, for example to select a paper tray, to
request stapling of the copies, to reduce or magnify, to set
margins, etc. In other words, the operator of the MFP 90 can
perform copying and faxing operations via control panel 337 without
being connected to any network. In addition to these copy mode
settings and messages, the interactive menu displayed on the
display screen 142 can have a "Document Mall" selection button 162.
In this example, the "Document Mall" selection button 162 is
positioned next to a message display area 161, which may display
copy mode messages and/or ASP document mode messages. The operator
of the MFP 90 can thus select the ASP document mode, for example by
touching the "Document Mall" selection button 162 and the start key
149. Once the ASP document mode is selected via the "Document Mall"
selection button 162, the MFP 90 establishes a connection between
the MFP 90 and the document manager 60. Interactive menus can then
be downloaded from the document manager 60 to the MFP 90, for
example through a browsing operation. For example, the menu shown
in FIG. 5A can be first downloaded and displayed on display screen
142. Based on input from the operator of the MFP 90 via this menu,
the MFP 90 then downloads other menus form the document manager 60.
For example, the menu shown in FIG. 5B can be downloaded from the
document manager 60 if the operator requests a document storing
operation. Similarly, the menu shown in FIG. 5C can be downloaded
from the document manager 60 if the operator requests a document
retrieving operation.
[0040] Advantageously, once the ASP document mode is selected, e.g.
via the "Document Mall" selection button 162, the display screen
142 can display a menu for document ASP modes that is customized to
the operator of the MFP 90. For example, upon entering a user I.D.
and a password, the MFP 90 displays a customized menu to permit the
operator to interact with the document manager 60 on a personalized
basis. The customized menus can be stored in a storage device of
the document manager 60 and downloaded from the document manager 60
to the MFP 90 via the network 55. In one embodiment, the operator
of the MFP 90 enters the user I.D. and the password using a default
ASP document menu displayed after the ASP document mode is
selected. The document manager 60 then requests the desired
customized menu using a look-up table stored for example in one of
the document manager 60's storage devices. For example, an operator
"A" enters her user I.D. at the control panel 337, which prompts
the document manager 60 to select an ASP document mode menu
customized for the ABC company for which operator "A" works. The
document manager 60 thus can provide the operator "A" with a
company level customization. Alternatively, or in addition, an
operator "B" enters her user I.D. which prompts the document
manager 60 to select a menu customized for the legal department of
the DEF company for which operator "B" works. The document manager
60 thus can provide the operator "B" with a group (or department)
level customization. Alternatively, or in addition, an operator "C"
enters her user I.D. which prompts the document manager 60 to
select a menu customized for the operator "C". The document manager
60 thus can provide the operator "C" with an individual level
customization.
[0041] Advantageously, if the MFP 90 is part of a system that
utilizes group ware such as Lotus Notes, the company name, the
group or department name, and/or the individual name can be read
out from the group ware database and are selected from the
database. The group ware database access can be particularly useful
when the access level for storing documents is set. If the operator
of the MFP 90 is storing some documents in the ASP, he or she can
set the access level for each document. The access level can be
changed for each person, for example, person "E" can be designated
as a "view only" person, and person "F" can be designated as a
"view and change" person. In order to designate the access level to
the document for each person, the operator can select individuals
who can access the documents from the group ware address database,
and can designate the access level to the documents for each
selected person. In order to do so, the group ware database, in
particular the group ware address database, is connected to the MFP
90, and can be accessed from the MFP 90 for example via server 100
and/or through a LAN.
[0042] In another embodiment, the display screen 142 can display a
menu for ASP document modes that is customized to the MFP 90.
[0043] FIGS. 7-15 show flowcharts illustrating a method of managing
documents according to the present invention, which can be
implemented by the systems and devices shown in FIGS. 2-6. In one
embodiment of the present invention, the MFP 90 shown in FIGS. 3-4
performs the method described below. The method described below is
described based on this embodiment, wherein the operator of the MFP
90 uses the control panel 337 and the display screen 142 of the MFP
90 to interact with the document manager 60. The method is thus
described by explaining the steps performed by the MFP 90 which
interacts with the document manager 60. Of course, the following
method steps are not intended to be limiting, but can be modified,
omitted, reordered so as to stay within the spirit of the present
invention.
[0044] Before using the MFP 90, the operator has typically already
been registered with the document manager 60 and her account
information (user I.D. password, customization information, etc)
has been registered. As shown in FIG. 7, at step 600 the MFP 90
reads a basic menu from its RAM 334 and displays the basic menu on
its display screen 142. This basic menu can be for example the menu
shown in FIG. 6B. At step 605, the MFP 90 inquires whether an
operation is requested. If an operation is not requested, the MFP
90 loops until an operation is requested. At step 610, the MFP 90
inquires whether the operator requested access to the Document
Mall, i.e. requested to use the document manager 60. For example,
this request may have been entered by selecting the "Document Mall"
button 162 shown in FIG. 6B. If the Document Mall was not
requested, the MFP 90 inquires at step 615 whether the copy start
switch is turned on. The copy start switch can be turned on by
depressing the key start 149 of control panel 337 (see FIG. 6A).
Once the copy start switch is on, the MFP 90 performs copying
operations at step 620, then ends its routine.
[0045] If the Document Mall was requested at step 610, the MFP
inquires at step 625 whether the copy start switch is turned on,
e.g. by depressing the key start 149 of control panel 337. If the
copy start switch is not on, the MFP 90 inquires at step 630
whether the request was canceled. If the request was canceled, the
MFP 90 ends its routine. Otherwise, the MFP 90 loops back to step
625. Once the copy start switch is on, the MFP 90 inquires at step
635 whether the document manager 60 is connected to the MFP 90. If
the document manager 60 is not connected, the MFP 90 inquires at
step 640 whether a time out error occurred. If no time out error
occurred, the MFP 90 loops back to step 635. If a time out error
occurred, the MFP 90 reads at step 645 the error message from its
RAM 334 and displays the message on its display screen 142. For
example, the error message can be displayed on the message display
portion 161 shown in FIG. 6B. The MFP 90 then goes to step 695
(FIG. 8) and reads the basic menu from its RAM 334 and displays the
basic menu on its display screen 142.
[0046] Returning to step 635, if the document manager 60 is
connected to the MFP 90, the MFP 90 sends at step 650 a Document
Mall menu request command to the document manager 60. The MFP 90
inquires at step 655 whether the menu is received from the document
manager 60. If the menu is not received, the MFP 90 inquires at
step 660 whether a time out error occurred. If no time out error
occurred, the MFP 90 loops back to step 655. If a time out error
occurred, the MFP 90 goes to step 690 (FIG. 8) and disconnects the
connection with the document manager 60. Going back to step 655, if
the menu is received from the document manager 60 through the
network 55, the MFP 90 displays the menu at step 665 (FIG. 8) on
its display screen 142. The MFP 90 inquires at step 670 whether the
user I.D. and password are inputted, and loops until these entries
are inputted. Once the user I.D. and password are inputted, the MFP
90 inquires at step 675 whether the request is a storing request,
i.e. whether the operator wants to store a document at an ASP via
the document manager 60. If the request is not a storing request,
the MFP 90 inquires at step 680 whether the request is a retrieve
request, i.e. whether the operator wants to retrieve a document
from an ASP via the document manager 60. If the request is not a
retrieve request, the MFP 90 inquires at step 685 whether the
request is canceled. If the request is not canceled, the MFP 90
loops back to step 675. If the request is canceled, the MFP 90
disconnects the communication with the document manager 60 at step
690. At step 695, the MFP 90 reads the basic menu from its RAM 334
and displays this basic menu on its display screen 142. The MFP 90
then ends its routine.
[0047] Returning to step 675, if the request is a storage request,
the MFP 90 goes to step 700 (FIG. 9) and inquires whether the
storage location is inputted. If the storage location is not
inputted, the MFP 90 inquires at step 705 whether the request is
canceled. If the request is canceled, the MFP 90 goes to step 690
(FIG. 8) and disconnects the communication with the document
manager 60. If the request is not canceled, the MFP 90 loops back
to step 700. Once the storage location is inputted, the MFP 90
inquires at step 710 whether the storage location is an ASP. If the
storage location is not an ASP, the MFP 90 inquires at step 715
whether the document to be stored is set on the MFP 90 for
copying/scanning. For example, the document may be set on the MFP
90's glass plate or on the MFP 90's automated document feeder. If
the document is not set, the MFP 90 inquires at step 720 whether
the request is canceled. If the request is not canceled, the MFP
loops back to step 715. If the request is canceled, the MFP 90 goes
to step 690 (FIG. 8). Once the document is set, the MFP 90 reads
the document at step 725 and stores the document in the designated
location at step 730. The designated location can be a local
storage device, for example any one of the storage devices of MFP
90, such as the floppy disk 307, the HHD 335, the RAM 334, and/or
the ROM 333. After storing the document, the MFP goes to step 690
(FIG. 8).
[0048] Returning to step 710, if the storage location is an ASP,
the MFP 90 displays a menu for entry of the access level of the
document. Then, the MFP 90 inquires at step 740 whether the access
level for the document is inputted. If the access level is not
inputted, the MFP 90 inquires at step 745 whether the request is
canceled. If the request is not canceled, the MFP loops back to
step 740. If the request is canceled, the MFP 90 goes to step 690
(FIG. 8). Once the access level is inputted, the MFP 90 inquires at
step 750 whether the document type is inputted. If the document
type is not inputted, the MFP 90 inquires at step 745 whether the
request is canceled. If the request is not canceled, the MFP loops
back to step 740. If the request is canceled, the MFP 90 goes to
step 690 (FIG. 8). Once the document type is inputted, the MFP 90
inquires at step 755 whether the document is set on the MFP for
copying/scanning. If the document is not set, the MFP 90 inquires
at step 760 whether the request is canceled. If the request is not
canceled, the MFP loops back to step 755. If the request is
canceled, the MFP 90 goes to step 690 (FIG. 8). Once the document
is set, the MFP 90 reads the document at step 765 and stores the
document at step 770. For example, the MFP 90 stores the document
in the HDD 335.
[0049] After storing the document, the MFP 90 inquires at step 775
(FIG. 10) whether the document reading operation is completed. The
document reading operation may not be completed because the
documents contains several pages that must be independently set,
copied/scanned and stored. If the document reading operation is not
completed, the MFP 90 loops back to step 755 (FIG. 9). Once the
document reading operation is completed, the MFP 90 inquires at
step 780 whether the transmission switch is on. For example, the
transmission switch can be turned on by depressing the start key
149 of control panel 337. If the transmission switch is not on, the
MFP 90 inquires at step 785 whether the request is canceled. If the
request is canceled, the MFP 90 goes to step 690 (FIG. 8) to
disconnect the connection with the document manager 60. If the
request is not canceled, the MFP loops back to step 780. Once the
transmission switch is on, the MFP 90 transmits at step 790 the
stored document with the access level, the document type, the user
information and IP address of the MFP to the document manager 60.
The MFP 90 inquires at step 795 whether the transmission is
completed. If the transmission is not completed, the MFP 90
inquires at step 800 whether a transmission error is detected. If
no transmission error is detected, the MFP 90 loops back to step
795. If a transmission error is detected, the MFP 90 displays at
step 805 a message on the display screen 142 to help the operator
of the MFP 90 correct the error. For example, the MFP 90 can
display a message instructing the operator of the MFP 90 to push
the transmission switch again. After displaying the message, the
MFP 90 inquires at step 810 whether the request is canceled. If the
request is cancel, the MFP 90 goes to step 690 (FIG. 8). Otherwise,
the MFP loops back to step 795. Once the transmission is completed,
the MFP 90 displays at step 815 a message indicating that the
transmission is completed. The message can be stored in and read
from the RAM 334. The MFP then goes to step 690 (FIG. 8) to
disconnect the connection with the document manager 60, read and
display the basic menu, and end its ASP mode operation.
[0050] Returning to step 680 (FIG. 8), if the request is a retrieve
request, the MFP 90 goes to step 820 (FIG. 11) and changes the menu
on its display screen 142 so as to instruct the operator (user) to
input keywords for the retrieval operation to be performed by the
document manager 60. Optionally, the menu can prompt the user to
enter the document type of the document to be retrieved. For
example, the MFP 90 can display the menu shown in FIG. 5C. The MFP
90 inquires at step 825 whether the keyword or keywords are
inputted. If the keywords are not inputted, the MFP 90 inquires at
step 830 whether the request is canceled. If the request is
canceled, the MFP goes to step 690 (FIG. 8) and disconnects the
connection to the document manager 60. If the request is not
canceled, the MFP 90 loops back to step 825. Once the keywords are
inputted, the MFP 90 inquires at step 835 whether the copy start
switch is on. The MFP 90 loops until the copy start switch is on.
Once the copy start switch is on, the MFP 90 transmits at step 840
the keywords, the user I.D., and optionally the document type, to
the document manager 60. The MFP 90 inquires at step 845 whether
the retrieval results are received from the document manager 60. If
the results are not received, the MFP 90 inquires at step 850
whether the request is canceled. If the request is canceled, the
MFP 90 goes to step 690 (FIG. 8) to disconnect the connection with
the document manager 60. If the request is not canceled, the MFP 90
loops back to step 845. Once the retrieval results are received,
the MFP 90 prints out at step 855 the retrieved document. In an
optional embodiment, the MFP 90 merges watermark information with
the document and prints out the document with the embedded
watermark. Once the retrieved document is printed out, the MFP goes
to step 690 (FIG. 8) to disconnect the connection with the document
manager 60, read and display the basic menu and end its ASP mode
operation.
[0051] In a preferred embodiment, the MFP 90 permits a copy
operation to be performed by the MFP 90 while maintaining the
document manager 60 connection. This embodiment is particularly
useful when several users (operators) are using the MFP 90. For
example, while one user may be retrieving a document from an ASP
via document manager 60, another user can use the MFP 90 to copy
documents. This embodiment is now described in connection with FIG.
12. Referring to FIG. 12, MFP 90 inquires at step 860 whether an
interrupt request is received. If an interrupt request is not
received, the MFP 90 loops back. Once an interrupt request is
received, the MFP 90 inquires at step 865 whether the document
manager 60 is connected. If the document manager 60 is not
connected, the MFP 90 interrupts at step 870 the current copy
operation. If the document manager 60 is connected, the MFP 90
displays at step 880 a basic screen while maintaining the
connection with the document manager 60. At step 875, the MFP 90
performs a new copy operation. At step 885, the MFP 90 inquires
whether the interrupt switch is pushed again. If not, the MFP 90
loops back. If the interrupt switch is pushed again, the MFP
returns to the interrupted operation at step 890, and resumes the
interrupted operation at step 895. If the interrupted operation is
an ASP document operation, the MFP 90 displays the ASP document
mode menu that was displayed prior to the interrupt request. At
step 900, the MFP 90 inquires whether the (interrupted) operation
is completed. If the operation is not completed, the MFP 90 loops
back to step 895 until the operation is completed. Once the
operation is completed, the MFP 90 ends its routine.
[0052] As mentioned above, in one embodiment of the present
invention, the menus for the ASP document mode may be stored at the
document manager 60, so that the MFP 90 requests and receives the
menus from the document manager 60 for displaying on the display
screen 142. The steps performed by the document manager 60 in this
embodiment are now described in connection with FIG. 13. Referring
to FIG. 13, the document manager 60 inquires at step 1000 whether a
request for a connection is received. Once the connection request
is received, at step 1005 the document manager 60 connects to the
MFP 90. At step 1010, the document manager 60 inquires whether a
Document Mall menu request is received. If no such request is
received, the document manager loops. Once a Document Mall menu
request is received, the document manager 60 sends at step 1015 a
Document Mall menu to the MFP 90. For example, document manager 60
can send a menu such as the one shown in FIG. 5A. The document
manager 60 then inquires at step 1020 whether a user I.D. and a
request type is received. The request type is for example a
document storage request or a document retrieval request. Document
manager 60 loops until these entries are received. The document
manager 60 then inquires at step 1025 whether the request is a
document storage request. If the request is not a storage request,
the document manager 60 inquires at step 1030 whether the request
is a document retrieve request. If the request is not a retrieve
request, the document manager 60 ends its routine. If the request
is a retrieve request, the document manager 60 sends at step 1035 a
menu prompting the operator of the MFP 90 to input keywords for the
retrieval operation. For example, document manager 60 can send a
menu such as the one shown in FIG. 5C. The document manager then
performs the retrieval operation at step 1040. The retrieval
operation of step 1040 is described in detail in commonly owned
co-pending Ser. No. 09/684965, the entire content of which is
hereby incorporated by reference. In particular, FIGS. 5A1, 5A2, C
and D of Ser. No. 09/684965 describe the retrieval operation
performed by document manager 60 at step 1040. Once the retrieval
operation is completed, the document manager 60 may end its
routine.
[0053] Returning to step 1025, if the request is a storage request,
the document manager 60 sends at step 1045 a menu prompting the
operator of the MFP 90 to input the access level for the storage
operation. For example, document manager 60 can send a menu such as
the one shown in FIG. 5B. The document manager then performs the
storage operation at step 1050. The storage operation of step 1050
is described in detail in commonly owned co-pending Ser. No.
09/684965, and more particularly with FIGS. 5B and C of Ser. No.
09/684965. Once the storage operation is completed, the document
manager 60 may end its routine.
[0054] As mentioned above, in a preferred embodiment of the present
invention, customized menus for the ASP document mode can be
displayed on the display screen 142. The steps performed by the MFP
90 for this embodiment are now described in connection with FIG.
14. The steps associated with this embodiment can be added to those
of the embodiment shown in FIG. 7. Referring to FIG. 14, the MFP 90
inquires at step 610 (same as in FIG. 7) whether the Document Mall
is requested. If the Document Mall is not requested, the MFP 90
goes to step 615 of FIG. 7. If the Document Mall is requested, the
MFP 90 inquires at step 1060 whether the user I.D. and password are
received. If these entries are not received, the MFP 90 instructs
the user at step 1070 to input the user I.D. and password, and to
turn on the copy start switch. Once the user I.D. and password are
received, the MFP 90 inquires at step 625 whether the copy start
switch is turned on. If not, the MFP 90 inquires at step 630 wether
the request is canceled. If the request is canceled, the MFP 90
ends its routine. Otherwise, the MFP 90 loops back to step 625.
Once the copy start switch is turned on, the MFP 90 goes to step
635 of FIG. 7.
[0055] In the above embodiment, wherein customized menus are
displayed at the display screen 142, the customized menus can be
stored at the document manager 60. In that case, the document
manager 60 follows a different method than the one shown in FIG.
13. This modified embodiment for the document manager 60 is
described next in connection with FIG. 15. Referring to FIG. 15,
the document manager 60 inquires at step 1080 whether the user I.D.
is received. If not, the document manager 60 loops until the user
I.D. is received. Once the user I.D. is received, the document
manager 60 checks at step 1085 the received user I.D. against a
look-up table. The look-up table can be stored at the document
manager 60. The document manager 60 inquires at step 1090 whether
the received user I.D. corresponds to a user I.D. in the look-up
table. If the received user I.D. does not correspond to any user
I.D. in the look-up table, the document manager 60 at step 1095
reads out a basic Document Mall menu. This basic (or default)
Document Mall menu can be stored at the document manager 60. If the
received user I.D. corresponds to a user I.D. in the look-up table,
the document manager at step 1100 reads out a customized Document
Mall menu corresponding to the received user I.D., for example from
a database located at the document manager 60. At step 1105, the
document manager 60 sends the Document Mall menu (either the basic
or the customized) to the MFP 90. The document manager 60 then goes
to step 1025 of FIG. 13 and completes its operations.
[0056] The above methods (FIGS. 7-15) represent exemplary
embodiments of the present invention, and the present invention is
not limited to the specific steps, nor the order of the steps,
presented above. A person of ordinary skill in the art would
recognize that the present invention can be implemented using a
variety of similar steps in a variety of orders.
[0057] The present invention thus also includes a computer-based
product that may be hosted on a storage medium and include
instructions that can be used to program a computer to perform a
process in accordance with the present invention. This storage
medium can include, but is not limited to, any type of disk
including floppy disks, optical disks, CD-ROM, magneto-optical
disks, ROMs, RAMs, EPROMs, EEPROMs, Flash Memory, Magnetic or
Optical Cards, or any type of media suitable for storing electronic
instructions.
[0058] This invention may also be conveniently implemented using a
conventional general purpose digital computer programmed according
to the teachings of the present specification, as will be apparent
to those skilled in the computer art. Appropriate software coding
can readily be prepared by skilled programmers based on the
teachings of the present disclosure as will be apparent to those
skilled in the software art. In particular, the computer program
product for providing interactive menus and managing ASP documents
according to the present invention can be written in a number of
computer languages including but not limited to C, C.sup.++,
Fortran, and Basic, as would be recognized by those of ordinary
skill in the art. The invention may also be implemented by the
preparation of applications specific integrated circuits or by
interconnecting an appropriate network of conventional component
circuits, as will be readily apparent to those skilled in the
art.
[0059] Obviously, numerous additional modifications and variations
of the present invention are possible in light of the above
teachings. It is therefore to be understood that within the scope
of the appended claims the present invention may be practiced
otherwise than as specifically described herein.
* * * * *