U.S. patent application number 10/256312 was filed with the patent office on 2004-04-01 for apparatus and method for matched mailing.
This patent application is currently assigned to Pitney Bowes. Invention is credited to Doery, Michael S..
Application Number | 20040061272 10/256312 |
Document ID | / |
Family ID | 32029250 |
Filed Date | 2004-04-01 |
United States Patent
Application |
20040061272 |
Kind Code |
A1 |
Doery, Michael S. |
April 1, 2004 |
APPARATUS AND METHOD FOR MATCHED MAILING
Abstract
In one embodiment the present invention comprises an apparatus
for preparing a matched mailing, the apparatus comprising: an input
means for feeding a document downstream to a scanner station; a
scanner for scanning the document to obtain information, the
scanner providing the information to a controller; an printer for
printing information obtained from the controller onto the
envelope, whereby the information obtained from the controller
comprises information obtained by the scanner and corresponding to
the document matched to the envelope.
Inventors: |
Doery, Michael S.; (Monroe,
CT) |
Correspondence
Address: |
PITNEY BOWES INC.
35 WATERVIEW DRIVE
P.O. BOX 3000
MSC 26-22
SHELTON
CT
06484-8000
US
|
Assignee: |
Pitney Bowes
Stamford
CT
|
Family ID: |
32029250 |
Appl. No.: |
10/256312 |
Filed: |
September 27, 2002 |
Current U.S.
Class: |
270/58.06 |
Current CPC
Class: |
G07B 17/00467 20130101;
G07B 2017/00491 20130101 |
Class at
Publication: |
270/058.06 |
International
Class: |
B65H 033/04 |
Claims
What is claimed is:
1. An apparatus for preparing a matched mailing, the apparatus
comprising: an input means for feeding a document downstream to a
scanner station; a scanner for scanning the document to obtain
information, the scanner providing the information to a controller;
an printer for printing information obtained from the controller
onto the envelope, whereby the information obtained from the
controller comprises information obtained by the scanner and
corresponding to the document matched to the envelope.
2. The apparatus as claimed in claim 1 wherein the input means for
feeding a document downstream to a scanner station comprises a
document feeder.
3. The apparatus as claimed in claim 1 wherein the input means for
feeding a document downstream to a scanner station comprises a
print finishing area.
4. The apparatus as claimed in claim 3 wherein the print finishing
area comprises a document printer and a control system for
supplying address and insert information to the document
printer.
5. The apparatus as claimed in claim 4 wherein the control system
also supplies control data for printing on the document.
6. An apparatus for preparing a matched mailing, the apparatus
comprising: an input means for feeding a document downstream to a
scanner station; a scanner for scanning the document to obtain
information, the scanner providing the information to a controller;
an inserter for inserting documents collected at the accumulation
station into an envelope; an envelope printer for printing
information obtained from the controller onto the envelope, whereby
the information obtained from the controller comprises information
obtained by the scanner and corresponding to the document matched
to the envelope.
7. The apparatus as claimed in claim 6 wherein the input means for
feeding a document downstream to a scanner station comprises a
document feeder.
8. The apparatus as claimed in claim 6 wherein the input means for
feeding a document downstream to a scanner station comprises a
print finishing area.
9. The apparatus as claimed in claim 8 wherein the print finishing
area comprises a document printer and a control system for
supplying address and insert information to the document
printer.
10. The apparatus as claimed in claim 9 wherein the control system
also supplies control data for printing on the document.
11. An apparatus for preparing a matched mailing, the apparatus
comprising: an input means for feeding a document downstream to a
scanner station; a scanner for scanning the document to obtain
information, the scanner providing the desired information to a
controller; an accumulation station configured to accumulate
documents, collate documents and fold the documents; a transport
station for providing a buffer zone to accommodate for processing
time of the controller; an inserter for inserting documents
collected at the accumulation station into an envelope; an envelope
sealing station to seal the envelope containing the inserted
documents; an envelope printer for printing information obtained
from the controller onto the envelope, whereby the information
obtained from the controller comprises information obtained by the
scanner.
12. The apparatus as claimed in claim 11 wherein the input means
for feeding a document downstream to a scanner station comprises a
document feeder.
13. The apparatus as claimed in claim 11 wherein the input means
for feeding a document downstream to a scanner station comprises a
print finishing area.
14. The apparatus as claimed in claim 13 wherein the print
finishing area comprises a document printer and a control system
for supplying address and insert information to the document
printer.
15. The apparatus as claimed in claim 14 wherein the control system
also supplies control data for printing on the document.
16. A method for preparing a matched mailing, the method comprising
the steps of: inputting a document into a mailing system; feeding
the document downstream to a scanner station; scanning the document
to obtain information; providing the information obtain by scanning
to a controller; printing information from the controller onto the
envelope, whereby the information obtained from the controller
comprises information obtained by scanning and corresponding to the
document matched to the envelope.
Description
FIELD OF THE INVENTION
[0001] The invention disclosed herein relates generally to inserter
systems which prepares documents for insertion into envelopes and,
more particularly, to matched mailing systems for matching mailing
envelopes and inserts.
BACKGROUND OF THE INVENTION
[0002] Systems have been developed for matched mailing. Matched
mailing as defined herein means that items to be inserted into an
envelope are matched with a particular envelope or with other
documents. These matched mailings are used, for example, where a
particular insert such as a letter is to be inserted into an opaque
envelope (that is where the inserted letter does not serve as the
address bearing document which is visible through a windowed
portion of the envelope).
[0003] Inserts that are assembled to the collation at the insert
feeder modules can be a generic inserts or specific inserts. The
generic insert (advertisements, notices, business return envelopes,
etc.) are of a general type that are not specifically directed to
any particular addressee. Therefore, generic inserts serve each
addressee equally well. On the other hand, specific inserts
(canceled checks, invoice statements, etc.) contain unique
information that is directed to a particular addressee. This is
commonly referred to in the industry as matched mailing. In this
case, specific inserts are only meaningful for the appropriate
addressee and thus must be matched to each addressee.
[0004] In matched mail applications, a high degree of
synchronization is typically incorporated into the inserter system
to achieve proper operation. Such inserter systems have proven
generally effective in producing large numbers of matched mailings.
However, they have suffered from the disadvantage of a rigid and
inflexible control system that does not recover well from events
which occur that disturb the synchronization between the control
document collation and the enclosure feeder modules.
[0005] One type of event that can disturb the synchronization is a
jam. If a jam occurs, then the inserter system shuts down and
operator intervention is required to correct the jam by removing
the jammed collation. However, clearing of the jam could result in
every control document following the jam being out of
synchronization with the inserts.
[0006] In order to address this problem, current practice is to
have the operator manually resynchronize the control documents with
the enclosures. To accomplish this, the operator must use the
jammed collation, which has been removed, to determine how many
enclosures from each enclosure feeder module correspond to the
jammed collation. This can be difficult since the control code that
contains this information is in machine readable format and not
human readable format. Once the operator determines this
information, the operator manually removes the correct number of
inserters from each insert feeder. Although this procedure will
resynchronize the inserter system, it is time consuming, requires a
highly skilled operator and is susceptible to human error.
[0007] In addition to synchronization difficulties described above,
typical mail matching systems are capable of matching the contents
of a mailing with the address printed on the envelope. To perform
this matching a software program such as, for example, MS WORD
produces a mail merge and prints through a proprietary driver and
sends a data stream to the mail matching system. Information such
as information directing printing of the envelope, addition of
inserts, and configuration of the mailpiece is embedded in the data
stream and is extracted by proprietary firmware that is part of the
mail matching system. While the system works well, the design is
expensive especially when dealing with technology changes. The data
stream relies on a host PC to extract the address information from
documents. Thus, the host application is coupled to the mail
matching system and requires proprietary drivers.
[0008] Thus, one of the problems of the prior art is that a system
is not available which can provide mail matching with simplified
synchronization and recovery. Another problem of the prior art is
that a system is not readily available which does not require
proprietary drivers. Therefore, a matched mailing systems for
matching mailing envelopes and inserts is needed which provides
decoupling of a host application from the mail matching system.
SUMMARY OF THE INVENTION
[0009] This invention overcomes the disadvantages of the prior art
by providing a system for preparing matched mailings. The system
scans addressee data from documents that are to be inserted and
sends the scanned addressee data to the envelope printer for
printing on an appropriate mailpiece after the documents have been
inserted. The system provides for decoupling of a host application
from the mail matching system.
[0010] In one embodiment the present invention comprises an
apparatus for preparing a matched mailing, the apparatus
comprising: an input means for feeding a document downstream to a
scanner station; a scanner for scanning the document to obtain
information, the scanner providing the information to a controller;
an printer for printing information obtained from the controller
onto the envelope, whereby the information obtained from the
controller comprises information obtained by the scanner and
corresponding to the document matched to the envelope.
[0011] In another embodiment the present invention comprises a
method for preparing a matched mailing, the method comprising the
steps of: a) inputting a document into a mailing system; b) feeding
the document downstream to a scanner station; c) scanning the
document to obtain information; d) providing the information obtain
by scanning to a controller; e) printing information from the
controller onto the envelope, whereby the information obtained from
the controller comprises information obtained by scanning and
corresponding to the document matched to the envelope.
[0012] An advantage of the method of the present invention is that
it decreases the need for time consuming re-synchronization after a
jam. Other advantages of the invention will in part be obvious and
will in part be apparent from the specification. The aforementioned
advantages are illustrative of the advantages of the various
embodiments of the present invention.
DESCRIPTION OF THE DRAWINGS
[0013] The above and other objects and advantages of the present
invention will be apparent upon consideration of the following
detailed description, taken in conjunction with accompanying
drawings, in which like reference characters refer to like parts
throughout, and in which:
[0014] FIG. 1 is a block diagram that illustrates a computer system
with which an embodiment of the invention may be controlled;
[0015] FIG. 2 is a block diagram schematic of a typical matched
mail inserter apparatus;
[0016] FIG. 3 is an embodiment of the present invention
illustrating a matched mail inserter apparatus and the flow of a
document through the apparatus; and
[0017] FIG. 4 is an alternate embodiment of the present invention
illustrating a matched mail inserter apparatus and the flow of a
document through the apparatus.
DETAILED DESCRIPTION OF THE PRESENT INVENTION
[0018] In describing the present invention, reference will be made
herein to FIGS. 1A of the drawings in which like numerals refer to
like features of the invention. Features of the invention are not
necessarily shown to scale in the drawings.
[0019] Control Overview
[0020] FIG. 1 is a block diagram that illustrates a computer system
100, the use of which an embodiment of the invention may be
implemented. Computer system 100 may be a personal computer which
is used generically and refers to present and future
microprocessing systems with at least one processor operatively
coupled to user interface means, such as a display 102 and keyboard
104, and/or a cursor control, such as a mouse or a trackball 106,
and storage media 108. The personal computer 100 may be a
workstation that is accessible by more than one user. The personal
computer also includes a conventional processor 110, such as a
Pentium.RTM. microprocessor manufactured by Intel, and conventional
memory devices such as hard drive 108, floppy or CDRW drive(s) 112,
and memory 114.
[0021] The computer system 100 can be connected to a inserting
apparatus such as a matched mail inserter apparatus as illustrated
in FIG. 2. The control system 100 of the inserter system 40 may be
the microprocessor based personal computer system 100 described
above. The computer system 100 includes appropriate memory devices
108, 114 for storage of information such as an address database 22.
One of ordinary skill in the art would be familiar with the general
components of the matched mail inserter apparatus in which the
present invention may be implemented. The use of the personal
computer system within a matched mail inserter apparatus such as
the embodiment illustrated in FIG. 3 could be accomplished by using
the computer system 100 as the PC illustrated in FIG. 3 and also
the control system 42 in FIG. 3. The control system 43 could be
part of computer system 100.
[0022] Document Inserting System Overview
[0023] The edge detection apparatus of the present invention may be
part of a document matched mail inserter apparatus 40 (the term
matched mail inserter apparatus may be used herein interchangeably
with the term inserter system). FIG. 2 is a schematic of a typical
document inserting system, generally designated 40. In the
following description, numerous paper handling stations implemented
in inserter system 40 are set forth to provide a thorough
understanding of the operating environment of the inserter. However
it will become apparent to one skilled in the art that the present
invention may be practiced without the specific details of these
paper-handling stations.
[0024] As will be described in greater detail below, system 40
preferably includes a print finish area 43 (i.e. personal computer
43a and document printer 43b), an input system 44 that feeds paper
sheets from a paper web or individual sheets S (shown in FIGS. 3
and 4) (not shown) to an accumulating station that accumulates
which could include functionality such as, for example, collating
and folding, the sheets of paper in collation packets (not shown).
Alternate methods of inserting include printing the address on the
insert document only and inserting such document into a window
envelope which reveals the address, printing the documents in a
print finishing 43 area upstream from the input system 44 of
document inserting system 40 and feeding the documents directly to
the input system 40 from the print finishing area 43.
[0025] Typically input system 44 feeds sheets in a paper path, as
indicated by arrow A along a deck which is commonly called the main
deck (not shown) of inserter system 40. After sheets are input,
they are accumulated into collations and folded in
collation/folding station 46. After the collations are folded they
are conveyed to a transport station 48, preferably operative to
perform buffering operations for maintaining a proper timing scheme
for the processing of documents in inserting system 40.
[0026] Each sheet collation is fed from transport station 48 to
insert feeder station 50. It is to be appreciated that a typical
inserter system 40 includes a plurality of feeder stations, but for
clarity of illustration only a single insert feeder 50 is shown.
Insert feeder station 50 is operational to convey an insert (e.g.,
an advertisement) from a supply tray to the main deck of inserter
system 40 so as to be nested with the aforesaid sheet collation
being conveyed along the main deck. The sheet collation, along with
the nested insert(s) are next conveyed into an envelope insertion
station 52 that is operative to insert the collation into an
envelope. Next, the envelope is fed to the envelope printer 53
which prints an address on the envelope. Since the present
invention pertains to matched mail, the apparatus in the present
example is described to be printing for a matched mail scenario.
That is, the envelope contains specific enclosures directed to a
particular addressee, and the printing of the envelope address
needs to be synchronized with the contents of the envelope. This is
commonly referred to in the industry as matched mailing. In this
case, specific enclosures are only meaningful for the appropriate
addressee and thus must be matched to each addressee. The control
system 100 controls the synchronization function.
[0027] Next, the envelope is conveyed to the postage station 56
where appropriate postage is applied thereto. Finally, the envelope
is conveyed to sorting station 58 that sorts the envelopes in
accordance with postal discount requirements.
[0028] The use of the document inserting system 40, such as, for
example, a Documatch.TM. Mail Matching System Systems manufactured
by Pitney Bowes Inc. of Stamford, Conn., is well known. Such
document inserting systems are used by organizations (e.g., banking
institutions, utility companies, insurance companies, credit
companies, and the like) for assembling large amounts of outgoing
mailpieces for dispatch through the postal system. Typically, such
organizations create documents, such as billing documents, in a
computer such as a mainframe computer system (not shown) that is
separate from the document inserting system 40 that will process
the documents into such mailpieces. In the case where documents are
created separate from the inserting system 40, they are fed into
the inserting system 40 using a document feeder 42 (illustrated in
the embodiment of FIG. 4).
[0029] Matched Mailing Apparatus of the Present Invention
[0030] With the general structure of inserter system 40 described
above, a more specific description will now be given regarding a
matched mail insertion station 40. The description details an
embodiment that present invention to scan a printed document to
obtain address information to be printed on a mailpiece. FIG. 3 is
an embodiment of the present invention illustrating a matched mail
inserter apparatus 40a. The apparatus 40a comprises a print finish
area 43 which includes a document printer 43p and a personal
computer 100 with a control system 42. Documents prepared in the
print finish area are fed to an collation and folding 46 where the
documents are accumulated and folded. After the collations are
folded they are conveyed to a transport station 48, preferably
operative to perform buffering operations for maintaining a proper
timing scheme for the processing of documents in inserting system
40. The timing for the present invention could include timing
needed to coordinate sending the scanned information from the
scanner 47 to controller 42 and to envelope printer 53 to be
printed once the envelope containing the document arrives at the
envelope printer 53. It should be noted that the document scanner
47 would typically be configured to scan the document to contain
the addressee for the envelope. However, other information could be
scanned from the document for printing on the envelope.
[0031] Returning to the transport station 48, each sheet collation
is fed from transport station 48 to insert feeder station 50. It is
to be appreciated that a typical inserter system 40 could includes
a plurality of feeder stations, but for clarity of illustration
only a single insert feeder 50 is illustrated. Insert feeder
station 50 is operational to convey an insert (e.g., a billing
statement) from a supply tray to the main deck of inserter system
40 so as to be nested with the aforesaid sheet collation being
conveyed along the main deck. The sheet collation, along with the
nested insert(s) are next conveyed into an envelope insertion
station 50 that is operative to insert the collation into an
envelope. Next, at envelope sealing station 52, the envelope is
moistened and sealed. Following sealing, the envelope is printed
using envelope printer 53 and addressee information (and other
desired information) scanned from the document D. The addressee
information is conveyed to the envelope printer 53 by controller
42. Next, the inserted, printed matched mail is finished as is
exemplified by finished mailpiece 70.
[0032] FIG. 4 is an alternate embodiment of the present invention
illustrating a matched mail inserter apparatus. The embodiment of
FIG. 4 is similar to the embodiment of FIG. 3 except that the print
finish area 43 is replaced by a document feeder 43. Typically,
organizations such as banks or utilities create documents, such as
billing documents, in a computer such as a mainframe computer
system (not shown) that is separate from the document inserting
system 40 that will prepare the documents. In the case where
documents are created separate from the inserting system 40, as in
the present embodiment, the documents are fed into the inserting
system 40 using a document feeder 42 (illustrated in the embodiment
of FIG. 4).
[0033] Documents prepared and then placed in document feeder 42 are
fed to an collation and folding 46 where the documents are
accumulated and folded. After the collations are folded they are
conveyed to a transport station 48, preferably operative to perform
buffering operations for maintaining a proper timing scheme for the
processing of documents in inserting system 40. The timing for the
present invention could include timing needed to coordinate sending
the scanned information from the scanner 47 to controller 42 and to
envelope printer 53 to be printed once the envelope containing the
document arrives at the envelope printer 53. It should be noted
that the document scanner 47 would typically be configured to scan
the document to contain the addressee for the envelope. However,
other information could be scanned from the document for printing
on the envelope.
[0034] Returning to the transport station 48, each sheet collation
is fed from transport station 48 to insert feeder station 50. It is
to be appreciated that a typical inserter system 40 could includes
a plurality of feeder stations, but for clarity of illustration
only a single insert feeder 50 is illustrated. Insert feeder
station 50 is operational to convey an insert (e.g., a billing
statement) from a supply tray to the main deck of inserter system
40 so as to be nested with the aforesaid sheet collation being
conveyed along the main deck. The sheet collation, along with the
nested insert(s) are next conveyed into an envelope insertion
station 50 that is operative to insert the collation into an
envelope. Next, at envelope sealing station 52, the envelope is
moistened and sealed. Following sealing, the envelope is printed
using envelope printer 53 and addressee information (and other
desired information) scanned from the document D. The addressee
information is conveyed to the envelope printer 53 by controller
42. Next, the inserted, printed matched mail is finished as is
exemplified by finished mailpiece 70.
[0035] It should be noted that since not all documents have address
information printed on them, a control page can be printed on a
separate sheet that is fed prior to the insert document(s). The
control page could be scanned to obtain the addressee or other
desired information and then be diverted from the feed path prior
to the insertion station. It should also be noted that while the
embodiments described in the background and for FIGS. 3 and 4
detail printing on an envelope after insertion, the present
invention is not meant to be limited to printing after insertion.
Printing could be performed prior to insertion. One reasons to
perform printing prior to insertion is when the document or insert
is thick causing the envelope to be thick and difficult to print
on. A reason for printing after inserting is that if the address
and postage are printed after insertion this decreases the
possibility of lost postage due to damage of an envelope as it
moves along the feed path of the system.
[0036] Optical Scanner Technology Overview
[0037] Typical optical scanner technology includes the use of
charge-coupled devices (CCDs) which can detect variations in light
intensity and frequency. Other scanning technology includes drums
scanners which rely on photomultiplier tube (PMT) technology. The
more densely packed the CCDs are the better the resolution of the
scanner. Flat bed scanners can include a linear array of CCDs in a
bar configuration. The bar which also includes one or more light
sources is moved across the material. Light is cast onto the
material by the light source(s) and detected by the CCDs. The light
sources typically are light emitting diodes (LEDs). Optical
Character Recognition (OCR) software could be used to process the
scanned image if in a particular embodiment information from the
scanned image was desired for additional processing.
[0038] The embodiments described herein can provide the advantages
by decoupling the host application from the mail matching system.
While the present invention has been disclosed and described with
reference to a various embodiments thereof, it will be apparent, as
noted above that variations and modifications may be made therein.
It is, thus, intended in the following claims to cover each
variation and modification that falls within the true spirit and
scope of the present invention.
* * * * *